Christ the King-PTO

PTO Minutes

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CKS PTO Board Meeting - October 11, 2017

Posted by ckspto on December 12, 2017 at 6:50 PM Comments comments (0)

Attending: Monsignor McDermott, Jon Hughes, Tracey Whitney, Sage Bernardini (Vice President), Erin Dye (Secretary), and Wayne Braun (Treasurer)

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:37 p.m.

II. Approval of September 13, 2017 Meeting Minutes

Tracey Whitney moved, seconded by Wayne Braun, to approve meeting minutes of

September 13, 2017. Motion passed unanimously.

III. Treasurer’s Report

Wayne Braun provided a 2017-2018 Budget Proposal for each event.

IV. Public Comment

None.

V. Business

a. Genevieve’s – Brochures were distributed September 8.

b. Golf Tournament – Great day; a successful event; 20 teams.

c. Hoedown – Mike Williams attended meeting to provide guidance in kitchen duties for the event.

d. Cash Calendar – Kickoff event at CKS drama production – Shrek on November 10 & 11

e. Review of Event – Jon Hughes has requested that each event chair provides an report following the event to include expenses, income, volunteers needed, check list of items needed, contacts, etc.

Meeting adjourned at 6:30 p.m.

Respectfully submitted,

Erin Dye

 

CKS PTO Board Meeting - September 13, 2017

Posted by ckspto on October 30, 2017 at 12:05 AM Comments comments (0)

Attending: Angela Pholen, Bridgette Parascando via conference call (President), Sage Bernardini (Vice President), Erin Dye (Secretary), and Wayne Braun (Treasurer)

I. Opening Prayer

Angela Pholen started the meeting with Opening Prayer at 5:30 p.m.

II. Approval of August 13, 2017 Meeting Minutes

Sage Bernardini moved, seconded by Erin Dye, to approve meeting minutes of

August 13, 2017. Motion passed unanimously.

III. Treasurer’s Report

Tabled to next meeting 

IV. Public Comment

None.

V. Business

a. Genevieve’s – Brochures were distributed September 8

b. Golf Tournament – Committee consists of Tom O’Keefe, Katie Nunn, and Andy Pholen.

Event is September 29, 2017 at 1:00 at the Country Club of VT. Sponsors have been contacted, looking for more teams. Lenny Yordan will be the MC for the event. Dinner will be served in the evening.

c. Hoedown – Committee consists of Erin Dye, Sage Bernardini, and Wayne Braun. Wayne to generate flyer for parish bulletin and Wednesday folder. Committee scheduled next meeting, discussion of games, reviewing supplies, etc.

Meeting adjourned at 6:30 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - August 9, 2017

Posted by ckspto on October 30, 2017 at 12:05 AM Comments comments (0)

I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:44 p.m.

II. Approval of M Meeting Minutes

Tracey Whitney moved, seconded by Erin Dye, to approve meeting minutes of

July 19, 2017. Motion passed unanimously.

III. Business

a. Golf Tournament – Committee consists of Tom O’Keefe, Katie Nunn, and Andy Pholen.

Tom O’Keefe provided an update to the PTO this evening. Golf Tournament is scheduled for September 29, 2017 at 1:00 at the Country Club of VT. Sponsors have been contacted and teams are signing up. New this year – Cody Chevrolet is sponsoring a hole in one – car giveaway. Committee is looking an MC for the event and hoping to get more students involved. Dinner will be served in the evening.

b. Welcome to new Vice President

Welcome to Sage Bernardini, Vice President, PTO for the 2017-2018 school year. Tracey Whitney read PTO bi-laws for Vice President position.

c. Welcome Back BBQ

This committee consists of Tara and Owen Banks. Food is ordered through Reinhart and Farrell Vending. Looking for volunteers to help with the event, along with some student council representatives. FAQ table and PTO will be set up.

d. Meals for Teacher In-Service

August 29 – Teacher in-service, PTO to provide food, drinks paper products. Set up before 11:00 a.m.

Meeting adjourned at 6:40 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - July 19, 2017

Posted by ckspto on August 23, 2017 at 6:20 AM Comments comments (0)

Attending: Angela Pholen, Jon Hughes, Tracey Whitney, Bridgette Parascando (President), Katherine Marsella, Katie Nunn, and Erin Dye (Secretary)

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 3:40 p.m.

II. Approval of May 30, 2017 Meeting Minutes

Katie Nunn moved, seconded by Tracey Whitney, to approve meeting minutes of

May 30, 2017. Motion passed unanimously.

III. Treasurer’s Report

Nothing to report at this time.

IV. Public Comment

None.

V. Business

a. Calendar

Angela introduced calendar. PTO reviewed event dates. Monsignor will review calendar with the Parish. Once approved, Sally will post on web site and send to families.

2017-2018 Calendar Events:

August 28 – Back to School BBQ

September 7 – PTO Presentation (Bridgette)

September 8 – Genevieve’s Kick Off

September 29 – Golf Tournament

October 21 – Hoe Down/Harvest Festival

November 15 – Cash Calendar Sales (school play November 10 & 11, set up table and sell at this event as well)

December 15 – Christmas Concert (distribute Barnes & Noble voucher)

December 16 – Barnes & Noble

January 27 – Father/Daughter Dance

April 6 – Cabaret

June 1 – Spring Challenge

b. Vice President Open Role

Contact Sage Bernadini to see if she has interest in this role.

c. Golf Tournament

Golf Tournament Committee consists of Andy Pohlen, Tom O’Keefe, and Katie Nunn. Brochure is completed/distributed, even is on track, collect teams for tournament, evening dinner.

d. PTO Meeting Schedule for 2017 – 2018

Meetings will be held on the second Wednesday of each month at 5:30 p.m. Meetings are open to everyone – Dates: September 13, October 11, November 8, December 13, January 10, February 21 (not February 14), March 14, April 11, May 9, and June 13.

Next PTO meeting is scheduled for August 9 at 5:30 p.m.

Meeting adjourned at 5:00 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - May 30, 2017

Posted by ckspto on August 9, 2017 at 5:55 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), Wayne Braun (Treasurer), Shaun Farley and Jay Nunn.

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:50 p.m.

II. Vote to Pass on April Meeting Minutes

Tracey Whitney moved, seconded by Katherine Marsella, to pass on meeting minutes of

April 19, 2017. Motion passed unanimously.

III. Treasurer’s Report

Nothing to report at this time.

IV. Public Comment

Decision was made to have end-of-the-year teacher gifts organized by room parents. Specials and support staff will be a single collection.

V. Business

a. Spring Challenge – Shaun Farley and Jay Nunn provided an update on Spring Challenge activities. Event is on track, 44 out of 52 volunteer spots have been filled, map/schedule of race is complete, lunch/snacks have been ordered.

b. PTO Nominations – Bridgette Parascando as President and Jill Demer as Vice President. Angela to contact each nominee to see if they are interested/accept nomination.

c. Golf Tournament – Katie Nunn completed brochure/flyer. Msgr. McDermott will contact Greg Clairmont.

Meeting adjourned at 6:58 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - March 16, 2017

Posted by ckspto on August 9, 2017 at 5:55 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:42 p.m.

II. Approval of February 21, 2017 PTO Meeting Minutes

Katie Nunn moved, seconded by Wayne Braun, to approve the meeting minutes of

February 21, 2017. Motion passed unanimously.

III. Treasurer’s Report

Nothing to report at this time.

IV. Public Comment

None.

V. Business

a. Cabaret/Silent Auction – Katie Nunn updated the spreadsheet of auction items. Approximately 40 items. List of auction items to be included in Wednesday Folder.

b. Spring Challenge – Committee to schedule first meeting.

c. Golf Tournament – Scheduled for September 29 at the Country Club of Vermont; estimated $105/person, dinner, possible meal – to be determined.

d. Survey Results - Thirty-two individuals participated in the PTO survey. Those who participated indicated the Golf Tournament & Genevieve’s Gift wrapping should be eliminated and replaced with a new fundraiser. Fundraising suggestions included Amazon Affiliates, Mother & Son Night, Monthly 50/50 Raffle, Family Fun Run, and Casino Night. Survey results also showed that the survey participants would prefer to pay some more in tuition and have the PTO focus on only a couple of key fundraising events.

Meeting adjourned at 6:58 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - February 21, 2017

Posted by ckspto on April 5, 2017 at 8:00 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer). There were five Christ the King family members in attendance.


I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:35 p.m.

II. Approval of January 10, 2017 PTO Meeting Minutes

Katie Nunn moved, seconded by Katherine Marsella, to approve the meeting minutes of

January 10, 2017. Motion passed unanimously.

III. Donnelly’s Presentation

Peter Donnelly from Donnelly’s visited Christ the King to provide an overview of the uniform product. Mr. Donnelly reviewed three ways to shop for uniforms: Shop Online, Shop at School, or Shop in Store.

Christ the King will host the school fitting day on May 17 from 10:00 a.m. – 12:00 p.m. Donnelly’s will deliver items ordered on May 17 to Christ the King on July 12 (school delivery day).

Uniform items ordered in advance will receive a discount: Uniforms ordered January through June 15 will receive a 20% discount, items ordered June 16 – July will receive a 10% discount, items ordered August – September will not receive a discount, items ordered October through December will receive a 10% discount.

IV. Treasurer’s Report

Nothing to report at this time.

V. Cabaret/Silent Auction

Katie Nunn encouraged anyone interested in helping collect items for the Silent Auction to contact her. Volunteers are needed.

VI. Public Comment

Survey results will be reviewed. Currently, 12 people participated in the survey indicating most popular events are Cabaret/Silent Auction and Spring Challenge. Survey results indicated there is some interest in paying more for tuition with having less fundraising events. Follow-up on final survey results during next PTO meeting.

Meeting adjourned at 6:57 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - January 10, 2017

Posted by ckspto on April 5, 2017 at 7:55 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:35 p.m.


II. Approval of December 13, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Wayne Braun, to approve the meeting minutes of

December 13, 2016. Motion passed unanimously.


III. Treasurer’s Report

No update at this time.

 

IV. Public Comment

• Request to move February 14 PTO meeting to February 21.

• Katherine provided an update on Box Tops.

• Lake Monsters date needs to be determined soon; potential date of August 27.

V. New Business

a. OPEN Vice President Position, Class Parent Coordinator/New Family Liaison – to be determined.

With a decline in volunteers and a decrease in funds raised, PTO decided to create a survey to ask for input on the future of Christ the King PTO. Survey link will be posted in the Wednesday newsletter.

b. Uniforms

Angela announced the decision has been made to move our uniform provider from New Horizons to Donnelly’s. A representative from Donnelly’s will be asked to attend our PTO meeting on February 21 to provide samples of clothing and use of web site.

c. Silent Auction

Each class will be asked to contact 10 businesses to collect donations for this year’s Silent Auction. Donations should be in by March 15.

d. Golf Tournament

Country Club of Vermont, tentative date of September 22, estimate 24 teams.

e. Spring Challenge – no update at this time.

Meeting adjourned at 7:32 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Meeting - December 13, 2016

Posted by ckspto on January 16, 2017 at 6:55 AM Comments comments (0)

Attending: Msgr. McDermott, Jon Hughes, Odile Steel, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

 

 

I. Opening Prayer

Odile Steel started the meeting with Opening Prayer at 5:34 p.m.

 

II. Approval of November 15, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Wayne Braun, to approve the meeting minutes of

November 15, 2016. Motion passed unanimously.

 

III. Treasurer’s Report

Wayne Braun provided an updated PTO Budget report for the Golf Tournament, Genevieve, Harvest Family Hoedown, and the Holiday Extravaganza. PTO fundraising efforts are approximately $6,000 less than last year.

 

IV. Public Comment

None.

 

V. New Business

a. OPEN Vice President Position, Class Parent Coordinator/New Family Liaison – to be determined.

PTO Board discussed planning a future meeting to discuss how to obtain more volunteers and possible changes to fundraising events.

b. Cabaret/Silent Auction – Committee will hold first meeting in January.

c. Spring Challenge – Jay Nunn and Sean Farley are co-chairs for this event. Committee meeting to be held in February.

 

VI. Old Business

There’s still time to continue to sell Holiday Cash Calendars and to participate in the Barnes & Noble Book Fair. Final numbers for these events will hopefully be available at the January meeting.

 

Meeting adjourned at 6:30 p.m.

Respectfully submitted,

Erin Dye

 

CKS PTO Meeting - November 15, 2016

Posted by ckspto on December 23, 2016 at 5:55 PM Comments comments (0)

November 15, 2016

Attending: Msgr. McDermott, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

 

 

I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:37 p.m.

 

II. Approval of October 11, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Tracey Whitney, to approve the meeting minutes of October 11, 2016. Motion passed unanimously.

 

III. Treasurer’s Report

No financial report at this time. Katherine Marsella estimated a $5500 profit in the sales from Genevieve’s. Katie Nunn estimated the Hoedown broke even.

 

IV. Public Comment

None.

 

V. New Business

a. Breakfast with Santa – December 4 at 10:15 and 12:15

Katie will go shopping at Costco (pancakes, sausage, fruit, milk, orange juice, coffee, hot chocolate). Plan for 100 people. Katherine to pick up a couple gallons of maple syrup.

Wayne to follow-up with volunteers on weekend responsibilities.

Christmas Tree/Poinsettia/Wreath Sales available for pickup and purchase on

December 2 from 3:00-6:00; December 3 and December 4 from 10:00 – 2:00.

b. Holiday Cash Calendars

Each family is asked to sell ten calendars. If you sell ten calendars, your family will get a coupon for a “dress down” day. Also, families will get a free calendar for every fifteen calendars sold. Msgr. McDermott will bake cookies once a week for a month for the class that sells the most calendars. Calendars will be in the Wednesday Folder.

c. Barnes & Noble Bookfair – December 10, 2016

Volunteers are needed are Barnes & Noble. Flyer will go out in Wednesday folder.

d. OPEN Vice President/Class Parent Coordinator/New Family Nominees - skipped

e. Chair Events & PTO Representatives - skipped

 

VI. Old Business

a. Harvest Family/Hoedown Wrap Up

Despite the rain, the event was success. Great food, games, and entertainment.

 

Meeting adjourned at 7:10 p.m.

Respectfully submitted,

Erin Dye

 


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