Christ the King-PTO

PTO Minutes

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CKS PTO Board Meeting - February 8, 2018

Posted by ckspto on April 16, 2018 at 8:25 PM Comments comments (0)

Attending: Monsignor McDermott, Angela Pholen, Tracey Hughes, Bridgette Parascando (President), Sage Bernardini (Vice President), Erin Dye (Secretary), and Wayne Braun (Treasurer)

I. Opening Prayer

Monsignor McDermott started the meeting with Opening Prayer at 5:44 p.m.

II. Approval of January 3, 2018 PTO Meeting Minutes

Tracey Hughes moved, seconded by Sage Bernardini, to approve meeting minutes of

January 3, 2018. Motion passed unanimously.

III. Treasurer’s Report

Wayne is gathering final numbers. Jon Hughes estimates between $3,000 - $4,000 from Barnes & Noble. Genevieve’s at roughly $2,000 more than last year. No numbers for Cash Calendar; however, Jon thinks revenue is approximately $6,000. 

IV. Public Comment

None.

V. Business

a. Accreditation – PTO assistance needed

NEASC visit is scheduled for May 6 - 9, 2018. NEASC committee consists of six members. PTOs Role in the NEASC Visit:

• To prepare goodie bags for the NEASC team upon their arrival. Possible goodie bag items: CKS key chain (K Laverty), CKS coffee mugs (Msgr McDermott), Snowflake Chocolates, Maple Syrup (Bridgette), Pens/Highlighters.

• To attend reception/dinner and tours at Christ the King on Sunday, May 6 around 5:30.

• To provide lunch for the NEASC members on Monday and Tuesday.

• To provide morning snacks Monday, Tuesday, and Wednesday.

• Meet with NEASC on May 7 or May 8.

b. Cabaret – Next meeting is February 22 at 5:30.

c. Teacher Appreciation – Erin to gather volunteers interested in being on a Teacher Appreciation committee; schedule meeting; schedule events.

Meeting adjourned at 6:45p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting January 3, 2018

Posted by ckspto on April 16, 2018 at 8:20 PM Comments comments (0)

Attending: Monsignor McDermott, Jon Hughes, Bridgette Parascando (President), Sage Bernardini (Vice President), Erin Dye (Secretary), and Wayne Braun (Treasurer)

I. Opening Prayer

Monsignor McDermott started the meeting with Opening Prayer at 5:47 p.m.

II. Approval of December 13, 2017 Meeting Minutes

Jon Hughes moved, seconded by Sage Bernardini, to approve meeting minutes of

December 13, 2017. Motion passed unanimously.

III. Treasurer’s Report

At this time, nothing new to report. Wayne is waiting for final numbers. Jon Hughes estimates between $3,000 - $4,000from Barnes & Noble. Genevieve’s at roughly $2,000 more than last year. No numbers for Cash Calendar; however, Jon thinks revenue is approximately $6,000.

IV. Public Comment

None.

V. Business

a. Barnes & Noble – What is next year’s date? Check with Katherine Marsella or Justin Kelley. Possible ideas - to include on Bookmark and newsletter the dates on-line sales continue (date information was on our Facebook page); and make sure we have Chair and Co-Chair for each event.

b. Silent Auction Meeting – Scheduled for January 17 @ 5:30. PTO will draft communication to parents via email, newsletter, classroom parents, and Robo call from Angela encouraging everyone to help solicit items for auction. Erin will contact individuals who helped out last year to see if they have interested in helping again.

c. Accreditation – Tabled to Next Meeting; Ern to contact Tracey to find out what is needed and timeline.

d. Teacher Appreciation – Bridgette received a Teacher Appreciation notebook from Toni Sneddon. Erin to gather volunteers interested in being on a Teacher Appreciation committee.

Meeting adjourned at 6:57 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - December 13, 2017

Posted by ckspto on April 16, 2018 at 8:15 PM Comments comments (0)

Attending: Angela Pohlen, Jon Hughes, Tracey Whitney, Bridgette Parascando (President), Sage Bernardini (Vice President), Erin Dye (Secretary), and Wayne Braun (Treasurer)

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:40 p.m.

II. Approval of November 8, 2017 Meeting Minutes

Wayne Braun moved, seconded by Tracey Whitney, to approve meeting minutes of

November 8, 2017. Motion passed unanimously.

III. Treasurer’s Report

None.

IV. Public Comment

None. 

V. Business

a. Barnes & Noble – December 16

• Angela - schedule raffle/game show entertainment schedule.

• Gift wrapping table needs a tip jar/basket, Barnes & Noble provides the wrapping paper and space.

• Bridgette- assist signing people up for volunteering.

• Sally - print copies of bookmark on red/green paper.

• Jon - email bookmark.

• Hand out bookmarks at Christmas concert – December 15

b. Accreditation - Tracey request to TABLE until January meeting

c. Christmas Concert - PTO to provide pizza (and gluten free option) and drinks to staff before Christmas concert. Bridgette to coordinate 4:30 pizza delivery. Tracey will provide plates and cups.

d. Cash Calendars - Due December 20. Jon will send out a reminder to return cash calendars by December 20. To date, we have broke even.

e. Cabaret – April 6 and 7

• Bridgette will mentor someone in chairing the event.

• Erin will reach out to others who have helped in the past (Sean K, Jill D, Katie N).

• Jon shared some silent auction items that have already been offered. PTO group offered ideas and other items to be donated.

• Jon will contact auctioneer.

• THANK YOU Notes need to be prepared ahead of time and sent out.

• Possible Marketing Intern to help with event.

• Cabaret Meeting scheduled for January 17, 2018 @ 4:30.

Next PTO meeting is scheduled for January 3, 2018 (not January 10) at 5:30.

Meeting adjourned at 6:55 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - November 8, 2017

Posted by ckspto on January 2, 2018 at 1:10 PM Comments comments (0)

Attending: Monsignor McDermott, Angela Pohlen, Jon Hughes, Tracey Whitney, Sage Bernardini (Vice President), Erin Dye (Secretary), and Wayne Braun (Treasurer)

I. Opening Prayer

Monsignor McDermott started the meeting with Opening Prayer at 5:30 p.m.

II. Approval of October 11, 2017 Meeting Minutes

Wayne Braun moved, seconded by Sage Bernardini, to approve meeting minutes of

October 11, 2017. Motion passed unanimously.

III. Treasurer’s Report

Note’s below for Genevieve and Golf Tournament.

IV. Public Comment

None.

V. Business

a. Hoedown – Erin provided an update. Event was a success; over 200 attended. Erin will provide a checklist of items for event.

b. Genevieve’s - Erin provided an update from Kathryn Marsella regarding Genevieve sales. Current estimate is $16,000 in sales; approximately $8,000 profit. We are still waiting for final invoice. This seems to be a slight increase from last year. Delivery of order is scheduled for Monday, November 20. Students can pick up orders on Tuesday, November 21.

c. Golf Tournament – Katie Nunn provided an update on the event. The event was a success; no final numbers yet. Golf Tournament committee was having a final meeting to wrap up the event. CKS received invoice from Country Club of VT. Profit is approximately $11,000. Recommendations – replace dinner with appetizers, no change in entry fees for event, replace LIVE auction with SILENT auction. Maximum 24-25 teams. Tournament takes approximately 4.5 hours to complete. Kate will provide a checklist of items for the event.

d. Cash Calendar – Kickoff event at CKS drama production – Shrek on November 10 & 11. Tracey Whitney volunteered to run Cash Calendar table at Shrek both nights of the play. Monsignor agreed to PTO selling Cash Calendars after mass on the weekend of December 2 and 3. Wayne Braun to set up volunteer spot for mass times (St. Anthony 4:15; Christ the King 9:00, 11:00, 5:15). Cash Calendars can also be placed in the bulletin (200 only).

Barnes & Noble - Barnes & Noble is December 16. Volunteer needed to set up volunteer spot and get out announcement for volunteers. Barnes & Noble event to include:

• Information table (shifts of 2)

• Gift wrapping table (shifts of 2)

• Volunteers walk around with bookmarks (cannot hand out bookmarks; Ask ME!)

• Cardinal walks around (costume needs repair)

• Champ will be there (Justin Kelley)

• Student play musical instruments

• Barnes & Noble would let students (10ish) carol throughout the store (would be the songs they will be performing at CKS Christmas Concert)

• Story Reading

Miscellaneous notes –

Confirmed that there is no tree sale, bake sale, mini extravaganza at all this year. Need to notify Parish and school communities.

Meeting adjourned at 6:45 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - October 11, 2017

Posted by ckspto on December 12, 2017 at 6:50 PM Comments comments (0)

Attending: Monsignor McDermott, Jon Hughes, Tracey Whitney, Sage Bernardini (Vice President), Erin Dye (Secretary), and Wayne Braun (Treasurer)

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:37 p.m.

II. Approval of September 13, 2017 Meeting Minutes

Tracey Whitney moved, seconded by Wayne Braun, to approve meeting minutes of

September 13, 2017. Motion passed unanimously.

III. Treasurer’s Report

Wayne Braun provided a 2017-2018 Budget Proposal for each event.

IV. Public Comment

None.

V. Business

a. Genevieve’s – Brochures were distributed September 8.

b. Golf Tournament – Great day; a successful event; 20 teams.

c. Hoedown – Mike Williams attended meeting to provide guidance in kitchen duties for the event.

d. Cash Calendar – Kickoff event at CKS drama production – Shrek on November 10 & 11

e. Review of Event – Jon Hughes has requested that each event chair provides an report following the event to include expenses, income, volunteers needed, check list of items needed, contacts, etc.

Meeting adjourned at 6:30 p.m.

Respectfully submitted,

Erin Dye

 

CKS PTO Board Meeting - September 13, 2017

Posted by ckspto on October 30, 2017 at 12:05 AM Comments comments (0)

Attending: Angela Pholen, Bridgette Parascando via conference call (President), Sage Bernardini (Vice President), Erin Dye (Secretary), and Wayne Braun (Treasurer)

I. Opening Prayer

Angela Pholen started the meeting with Opening Prayer at 5:30 p.m.

II. Approval of August 13, 2017 Meeting Minutes

Sage Bernardini moved, seconded by Erin Dye, to approve meeting minutes of

August 13, 2017. Motion passed unanimously.

III. Treasurer’s Report

Tabled to next meeting 

IV. Public Comment

None.

V. Business

a. Genevieve’s – Brochures were distributed September 8

b. Golf Tournament – Committee consists of Tom O’Keefe, Katie Nunn, and Andy Pholen.

Event is September 29, 2017 at 1:00 at the Country Club of VT. Sponsors have been contacted, looking for more teams. Lenny Yordan will be the MC for the event. Dinner will be served in the evening.

c. Hoedown – Committee consists of Erin Dye, Sage Bernardini, and Wayne Braun. Wayne to generate flyer for parish bulletin and Wednesday folder. Committee scheduled next meeting, discussion of games, reviewing supplies, etc.

Meeting adjourned at 6:30 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - August 9, 2017

Posted by ckspto on October 30, 2017 at 12:05 AM Comments comments (0)

I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:44 p.m.

II. Approval of M Meeting Minutes

Tracey Whitney moved, seconded by Erin Dye, to approve meeting minutes of

July 19, 2017. Motion passed unanimously.

III. Business

a. Golf Tournament – Committee consists of Tom O’Keefe, Katie Nunn, and Andy Pholen.

Tom O’Keefe provided an update to the PTO this evening. Golf Tournament is scheduled for September 29, 2017 at 1:00 at the Country Club of VT. Sponsors have been contacted and teams are signing up. New this year – Cody Chevrolet is sponsoring a hole in one – car giveaway. Committee is looking an MC for the event and hoping to get more students involved. Dinner will be served in the evening.

b. Welcome to new Vice President

Welcome to Sage Bernardini, Vice President, PTO for the 2017-2018 school year. Tracey Whitney read PTO bi-laws for Vice President position.

c. Welcome Back BBQ

This committee consists of Tara and Owen Banks. Food is ordered through Reinhart and Farrell Vending. Looking for volunteers to help with the event, along with some student council representatives. FAQ table and PTO will be set up.

d. Meals for Teacher In-Service

August 29 – Teacher in-service, PTO to provide food, drinks paper products. Set up before 11:00 a.m.

Meeting adjourned at 6:40 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - July 19, 2017

Posted by ckspto on August 23, 2017 at 6:20 AM Comments comments (0)

Attending: Angela Pholen, Jon Hughes, Tracey Whitney, Bridgette Parascando (President), Katherine Marsella, Katie Nunn, and Erin Dye (Secretary)

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 3:40 p.m.

II. Approval of May 30, 2017 Meeting Minutes

Katie Nunn moved, seconded by Tracey Whitney, to approve meeting minutes of

May 30, 2017. Motion passed unanimously.

III. Treasurer’s Report

Nothing to report at this time.

IV. Public Comment

None.

V. Business

a. Calendar

Angela introduced calendar. PTO reviewed event dates. Monsignor will review calendar with the Parish. Once approved, Sally will post on web site and send to families.

2017-2018 Calendar Events:

August 28 – Back to School BBQ

September 7 – PTO Presentation (Bridgette)

September 8 – Genevieve’s Kick Off

September 29 – Golf Tournament

October 21 – Hoe Down/Harvest Festival

November 15 – Cash Calendar Sales (school play November 10 & 11, set up table and sell at this event as well)

December 15 – Christmas Concert (distribute Barnes & Noble voucher)

December 16 – Barnes & Noble

January 27 – Father/Daughter Dance

April 6 – Cabaret

June 1 – Spring Challenge

b. Vice President Open Role

Contact Sage Bernadini to see if she has interest in this role.

c. Golf Tournament

Golf Tournament Committee consists of Andy Pohlen, Tom O’Keefe, and Katie Nunn. Brochure is completed/distributed, even is on track, collect teams for tournament, evening dinner.

d. PTO Meeting Schedule for 2017 – 2018

Meetings will be held on the second Wednesday of each month at 5:30 p.m. Meetings are open to everyone – Dates: September 13, October 11, November 8, December 13, January 10, February 21 (not February 14), March 14, April 11, May 9, and June 13.

Next PTO meeting is scheduled for August 9 at 5:30 p.m.

Meeting adjourned at 5:00 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - May 30, 2017

Posted by ckspto on August 9, 2017 at 5:55 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), Wayne Braun (Treasurer), Shaun Farley and Jay Nunn.

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:50 p.m.

II. Vote to Pass on April Meeting Minutes

Tracey Whitney moved, seconded by Katherine Marsella, to pass on meeting minutes of

April 19, 2017. Motion passed unanimously.

III. Treasurer’s Report

Nothing to report at this time.

IV. Public Comment

Decision was made to have end-of-the-year teacher gifts organized by room parents. Specials and support staff will be a single collection.

V. Business

a. Spring Challenge – Shaun Farley and Jay Nunn provided an update on Spring Challenge activities. Event is on track, 44 out of 52 volunteer spots have been filled, map/schedule of race is complete, lunch/snacks have been ordered.

b. PTO Nominations – Bridgette Parascando as President and Jill Demer as Vice President. Angela to contact each nominee to see if they are interested/accept nomination.

c. Golf Tournament – Katie Nunn completed brochure/flyer. Msgr. McDermott will contact Greg Clairmont.

Meeting adjourned at 6:58 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - March 16, 2017

Posted by ckspto on August 9, 2017 at 5:55 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:42 p.m.

II. Approval of February 21, 2017 PTO Meeting Minutes

Katie Nunn moved, seconded by Wayne Braun, to approve the meeting minutes of

February 21, 2017. Motion passed unanimously.

III. Treasurer’s Report

Nothing to report at this time.

IV. Public Comment

None.

V. Business

a. Cabaret/Silent Auction – Katie Nunn updated the spreadsheet of auction items. Approximately 40 items. List of auction items to be included in Wednesday Folder.

b. Spring Challenge – Committee to schedule first meeting.

c. Golf Tournament – Scheduled for September 29 at the Country Club of Vermont; estimated $105/person, dinner, possible meal – to be determined.

d. Survey Results - Thirty-two individuals participated in the PTO survey. Those who participated indicated the Golf Tournament & Genevieve’s Gift wrapping should be eliminated and replaced with a new fundraiser. Fundraising suggestions included Amazon Affiliates, Mother & Son Night, Monthly 50/50 Raffle, Family Fun Run, and Casino Night. Survey results also showed that the survey participants would prefer to pay some more in tuition and have the PTO focus on only a couple of key fundraising events.

Meeting adjourned at 6:58 p.m.

Respectfully submitted,

Erin Dye


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