Christ the King-PTO

PTO Minutes

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CKS PTO Board Meeting - May 30, 2017

Posted by ckspto on August 9, 2017 at 5:55 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), Wayne Braun (Treasurer), Shaun Farley and Jay Nunn.

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:50 p.m.

II. Vote to Pass on April Meeting Minutes

Tracey Whitney moved, seconded by Katherine Marsella, to pass on meeting minutes of

April 19, 2017. Motion passed unanimously.

III. Treasurer’s Report

Nothing to report at this time.

IV. Public Comment

Decision was made to have end-of-the-year teacher gifts organized by room parents. Specials and support staff will be a single collection.

V. Business

a. Spring Challenge – Shaun Farley and Jay Nunn provided an update on Spring Challenge activities. Event is on track, 44 out of 52 volunteer spots have been filled, map/schedule of race is complete, lunch/snacks have been ordered.

b. PTO Nominations – Bridgette Parascando as President and Jill Demer as Vice President. Angela to contact each nominee to see if they are interested/accept nomination.

c. Golf Tournament – Katie Nunn completed brochure/flyer. Msgr. McDermott will contact Greg Clairmont.

Meeting adjourned at 6:58 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - March 16, 2017

Posted by ckspto on August 9, 2017 at 5:55 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:42 p.m.

II. Approval of February 21, 2017 PTO Meeting Minutes

Katie Nunn moved, seconded by Wayne Braun, to approve the meeting minutes of

February 21, 2017. Motion passed unanimously.

III. Treasurer’s Report

Nothing to report at this time.

IV. Public Comment

None.

V. Business

a. Cabaret/Silent Auction – Katie Nunn updated the spreadsheet of auction items. Approximately 40 items. List of auction items to be included in Wednesday Folder.

b. Spring Challenge – Committee to schedule first meeting.

c. Golf Tournament – Scheduled for September 29 at the Country Club of Vermont; estimated $105/person, dinner, possible meal – to be determined.

d. Survey Results - Thirty-two individuals participated in the PTO survey. Those who participated indicated the Golf Tournament & Genevieve’s Gift wrapping should be eliminated and replaced with a new fundraiser. Fundraising suggestions included Amazon Affiliates, Mother & Son Night, Monthly 50/50 Raffle, Family Fun Run, and Casino Night. Survey results also showed that the survey participants would prefer to pay some more in tuition and have the PTO focus on only a couple of key fundraising events.

Meeting adjourned at 6:58 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - February 21, 2017

Posted by ckspto on April 5, 2017 at 8:00 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer). There were five Christ the King family members in attendance.


I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:35 p.m.

II. Approval of January 10, 2017 PTO Meeting Minutes

Katie Nunn moved, seconded by Katherine Marsella, to approve the meeting minutes of

January 10, 2017. Motion passed unanimously.

III. Donnelly’s Presentation

Peter Donnelly from Donnelly’s visited Christ the King to provide an overview of the uniform product. Mr. Donnelly reviewed three ways to shop for uniforms: Shop Online, Shop at School, or Shop in Store.

Christ the King will host the school fitting day on May 17 from 10:00 a.m. – 12:00 p.m. Donnelly’s will deliver items ordered on May 17 to Christ the King on July 12 (school delivery day).

Uniform items ordered in advance will receive a discount: Uniforms ordered January through June 15 will receive a 20% discount, items ordered June 16 – July will receive a 10% discount, items ordered August – September will not receive a discount, items ordered October through December will receive a 10% discount.

IV. Treasurer’s Report

Nothing to report at this time.

V. Cabaret/Silent Auction

Katie Nunn encouraged anyone interested in helping collect items for the Silent Auction to contact her. Volunteers are needed.

VI. Public Comment

Survey results will be reviewed. Currently, 12 people participated in the survey indicating most popular events are Cabaret/Silent Auction and Spring Challenge. Survey results indicated there is some interest in paying more for tuition with having less fundraising events. Follow-up on final survey results during next PTO meeting.

Meeting adjourned at 6:57 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Board Meeting - January 10, 2017

Posted by ckspto on April 5, 2017 at 7:55 AM Comments comments (0)

Attending: Msgr. McDermott, Angela Pholen, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:35 p.m.


II. Approval of December 13, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Wayne Braun, to approve the meeting minutes of

December 13, 2016. Motion passed unanimously.


III. Treasurer’s Report

No update at this time.

 

IV. Public Comment

• Request to move February 14 PTO meeting to February 21.

• Katherine provided an update on Box Tops.

• Lake Monsters date needs to be determined soon; potential date of August 27.

V. New Business

a. OPEN Vice President Position, Class Parent Coordinator/New Family Liaison – to be determined.

With a decline in volunteers and a decrease in funds raised, PTO decided to create a survey to ask for input on the future of Christ the King PTO. Survey link will be posted in the Wednesday newsletter.

b. Uniforms

Angela announced the decision has been made to move our uniform provider from New Horizons to Donnelly’s. A representative from Donnelly’s will be asked to attend our PTO meeting on February 21 to provide samples of clothing and use of web site.

c. Silent Auction

Each class will be asked to contact 10 businesses to collect donations for this year’s Silent Auction. Donations should be in by March 15.

d. Golf Tournament

Country Club of Vermont, tentative date of September 22, estimate 24 teams.

e. Spring Challenge – no update at this time.

Meeting adjourned at 7:32 p.m.

Respectfully submitted,

Erin Dye

CKS PTO Meeting - December 13, 2016

Posted by ckspto on January 16, 2017 at 6:55 AM Comments comments (0)

Attending: Msgr. McDermott, Jon Hughes, Odile Steel, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

 

 

I. Opening Prayer

Odile Steel started the meeting with Opening Prayer at 5:34 p.m.

 

II. Approval of November 15, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Wayne Braun, to approve the meeting minutes of

November 15, 2016. Motion passed unanimously.

 

III. Treasurer’s Report

Wayne Braun provided an updated PTO Budget report for the Golf Tournament, Genevieve, Harvest Family Hoedown, and the Holiday Extravaganza. PTO fundraising efforts are approximately $6,000 less than last year.

 

IV. Public Comment

None.

 

V. New Business

a. OPEN Vice President Position, Class Parent Coordinator/New Family Liaison – to be determined.

PTO Board discussed planning a future meeting to discuss how to obtain more volunteers and possible changes to fundraising events.

b. Cabaret/Silent Auction – Committee will hold first meeting in January.

c. Spring Challenge – Jay Nunn and Sean Farley are co-chairs for this event. Committee meeting to be held in February.

 

VI. Old Business

There’s still time to continue to sell Holiday Cash Calendars and to participate in the Barnes & Noble Book Fair. Final numbers for these events will hopefully be available at the January meeting.

 

Meeting adjourned at 6:30 p.m.

Respectfully submitted,

Erin Dye

 

CKS PTO Meeting - November 15, 2016

Posted by ckspto on December 23, 2016 at 5:55 PM Comments comments (0)

November 15, 2016

Attending: Msgr. McDermott, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

 

 

I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:37 p.m.

 

II. Approval of October 11, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Tracey Whitney, to approve the meeting minutes of October 11, 2016. Motion passed unanimously.

 

III. Treasurer’s Report

No financial report at this time. Katherine Marsella estimated a $5500 profit in the sales from Genevieve’s. Katie Nunn estimated the Hoedown broke even.

 

IV. Public Comment

None.

 

V. New Business

a. Breakfast with Santa – December 4 at 10:15 and 12:15

Katie will go shopping at Costco (pancakes, sausage, fruit, milk, orange juice, coffee, hot chocolate). Plan for 100 people. Katherine to pick up a couple gallons of maple syrup.

Wayne to follow-up with volunteers on weekend responsibilities.

Christmas Tree/Poinsettia/Wreath Sales available for pickup and purchase on

December 2 from 3:00-6:00; December 3 and December 4 from 10:00 – 2:00.

b. Holiday Cash Calendars

Each family is asked to sell ten calendars. If you sell ten calendars, your family will get a coupon for a “dress down” day. Also, families will get a free calendar for every fifteen calendars sold. Msgr. McDermott will bake cookies once a week for a month for the class that sells the most calendars. Calendars will be in the Wednesday Folder.

c. Barnes & Noble Bookfair – December 10, 2016

Volunteers are needed are Barnes & Noble. Flyer will go out in Wednesday folder.

d. OPEN Vice President/Class Parent Coordinator/New Family Nominees - skipped

e. Chair Events & PTO Representatives - skipped

 

VI. Old Business

a. Harvest Family/Hoedown Wrap Up

Despite the rain, the event was success. Great food, games, and entertainment.

 

Meeting adjourned at 7:10 p.m.

Respectfully submitted,

Erin Dye

 

CKS PTO Meeting - October 11, 2016

Posted by ckspto on November 17, 2016 at 7:40 AM Comments comments (0)

Attending: Msgr. McDermott, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).

 

 

I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:40 p.m.

 

II. Approval of September 13, 2016 and October 4, 2016 PTO Meeting Minutes

Tracey Whitney moved, seconded by Katherine Marsella, to approve the meeting minutes of September 13 and October 4, 2016. Motion passed unanimously.

 

III. Treasurer’s Report

Wayne provided updated financial numbers for the Golf Tournament.

 

IV. Public Comment

Tracey Whitney asked everyone at the meeting to complete the Conflict of Interest Disclosure Form.

 

V. New Business

a. OPEN Vice President/Class Parent Coordinator/New Family Nominees

Katie Nunn to contact Angela Pohlen to provide an update on nominee interest.

b. PTO Meeting Schedule (working/open meetings)

Decision was made to not indicate meetings as working or open sessions as all are welcome to attend the PTO meetings. Decision was made to reschedule November 8 meeting to November 15.

c. Chair Events & PTO Representatives

Chair for Silent Auction is still needed.

d. Harvest Family/Hoedown Update

Harvest Family/Hoedown Committee has met, tasks are being completed, event is scheduled for October 22. SignUp for volunteers will be sent by Class Parents.

e. Popcorn Fridays

Elizabeth Hamilton is helping with Popcorn Fridays, forms have been sent home in Wednesday folders.

f. Christmas Tree Sale/Poinsettia

Christmas Tree/Poinsettia/Wreath event is December 2, 3, and 4.

Wayne Braun and Amy Niggel will co-chair this event. Wayne will generate email to committee with possible dates for kick-off meeting.

VI. Old Business

a. Playdate and VT Lake Monster’s Game Update

Playdate was successful and well attended. VT Lake Monster’s Game raised $195.

b. Genevieve’s Update

Katherine Marsella provided an updated on the Genevieve’s fundraiser. Genevieve’s raised approximately $5,000 this year (which is $2,000 less than last year).

c. Golf Tournament

This year’s Golf Tournament fundraiser raised approximately $7,000 (which is $3,000 -$4,000 less than last year). Ideas for next year, including change of venue/date/time were briefly discussed.

 

 

 

Meeting adjourned at 7:15 p.m.

Respectfully submitted,

Erin Dye

 

October 4, 2016, Special Board Meeting

Posted by ckspto on October 11, 2016 at 9:00 PM Comments comments (0)

Attending: Angela Pohlen (Principal), Tracey Whitney, Katie Nunn (PTO Liaison), Erin Dye (Secretary), Wayne Braun (Treasurer), and Katherine Marsella.

 

 

I. Opening Prayer

 

Tracey Whitney started the meeting with Opening Prayer at 5:43 p.m.

 

II. Discussion focused on Open President and Vice President Positions and Review of CKS PTO Bylaws

 

Tracey Whitney moved to appoint Katie Nunn and Katherine Marsella as Co-Presidents of the CKS PTO for the 2016-2017 school year. Erin Dye and Wayne Braun seconded the appointment. Angela Pholen approved.

 

Tracey Whitney moved, seconded by Katherine Marsella, to combine Class Parent Coordinator (CPC) and New Family Liaison (NFL) roles and responsibilities. Motion passed unanimously.

 

CKS PTO Bylaws has been updated to reflect this change.

CKS PTO Board brainstormed for Vice President and Class Parent Coordinator/New Family Liaison nominees.

Meeting adjourned at 6:41 p.m.

Respectfully submitted,

Erin Dye

 

September 13, 2016 at 5:30 p.m.

Posted by ckspto on October 11, 2016 at 8:55 PM Comments comments (0)

Attending: Angela Pohlen (Principal), Jon Hughes (Advancement Director), Odile Steel (Associate Principal), Katie Nunn (PTO Liaison), Justin Kelley (President), Erin Dye (Secretary), Wayne Braun (Treasurer), Tracey Whitney, Katherine Marsella , and A.J. LeClair

 I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:30 p.m.

 

II. Approval of August 3, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Tracey Whitney, to approve the August 3, 2016 meeting minutes. Motion passed unanimously.

 

III. Treasurer’s Report

Wayne Braun created and explained a new spreadsheet listing the PTO five major events (Golf Tournament, Genevieve, Holiday Extravaganza/ Tree Sale, Cabaret /Silent Auction, and the Spring Challenge/Fun Run). The spreadsheet showed revenue, expense, profits for each event. The spreadsheet also listed Teacher Appreciation Events: Box Tops, Barnes and Noble Book Fair, Harvest Family Hoedown, Popcorn Fridays, and Lake Monster Game.

 

Wayne created a new method for tracking expenses. The Expense Reimbursement Form will be used for each PTO event and will be submitted by the chair of each event. Deadline for reimbursement will be 14 days after the event.

 

Wayne also created an Expense Check Request Form. This form will be used when a check is needed for a vendor. Please allow 5 – 7 days to process this request.

 

Minor adjustments were made to the forms.

 

Wayne will create a “starter kit” for each PTO Chair. The “starter kit” will contain the Expense Reimbursement Form, Expense Check Request Form, Donation Form, and Tax Exempt Identification. Effective in the fall of 2017 (or beginning the 2017-2018 school year), Christ the King will no longer reimburse tax.

 

Wayne is working on a way of reporting expenses and revenue categories. Amy Langevin will look into with Sharon Martelle in the financial office.

 

IV. Public Comment

Back-to-School Night – Tracey Whitney will generate Sign Up Sheets – Volunteers are needed for Popcorn Fridays (2 per Friday, 2 hours), Harvest Family Hoedown (10 people, 4 hour shifts), Christmas Tree Sale (6 people, 4 hour shifts), Cabaret/Silent Auction (open, many needed), Barnes & Noble (2 people, 2 hour shifts from 9:00 a.m. – 9:00 p.m.).

 

V. Old Business

a. Playdate Update – Tabled to next meeting

b. Back-to-School Barbecue Update– The Back-to-School BBQ was a success. A big thank you to Tara Banks, Event Chair! Thoughts for next year – remember to clean the grill and cook extra food.

c. Discuss Adjusting Finance Procedures

Refer to Agenda Item III Treasurer’s Report

d. Genevieve’s Update – Katherine Marsella distributed Genevieve’s to the classrooms on Friday, September 9.

e. CKS Night – VT Lake Monster’s Game – Tabled to next meeting

f. Golf Tournament Update

A.J. LeClair provided an update as to where he was with donations and prizes. He felt they were on track. Concerns were raised that there were less golfers and prizes. There was also a discussion about volunteers for the event.

g. Chair Events and PTO Representatives

Jon Hughes created a Google Doc to track Event, Chair, Co-Chair, PTO Representative, and Faculty Liaison.

h. Set PTO Meeting Schedule (working /open meetings) – Tabled to next meeting

 

VI. New Business – Tabled to next meeting

a. Popcorn Fridays

b. Procedure for OPEN Vice President slot

c. Harvest Dinner – scheduled for October 22

d. Poinsettia Review

 

Meeting adjourned at 7:20 p.m.

Respectfully submitted,

Erin Dye

 

CKS PTO Meeting

Posted by ckspto on September 25, 2016 at 8:50 AM Comments comments (0)

August 3, 2016 at 5:30 p.m.

Attending: Angela Pohlen (Principal), Monsignor McDermott, Jon Hughes (Advancement Director), Katie Nunn (PTO Liaison), Justin Kelley (President), Erin Dye (Secretary), Wayne Braun (Treasurer), Katherine Marsella , and Mary Ann Lickteig.

 

I. Opening Prayer

Principal Angela Pohlen started the meeting with Opening Prayer at 5:30 p.m.

 

II. Accept May and June PTO Meeting Minutes

Katie Nunn moved, seconded by Justin Kelley, to approve May and June 2016 PTO meeting minutes. Motion passed unanimously.

 

III. Treasurer’s Report

Wayne Braun (new Treasurer) will contact Melissa McFarland (previous Treasurer) to obtain any necessary information for this position (i.e., excel file).

Sharon Martelle, New Parish Financial Service Bookkeeper for CKS and Rice Memorial High School, can be reached at [email protected]

 

IV. Public Comment

None.

 

V. Old Business

a. Discuss Playdate – Scheduled for August 10, 2016 from 4:00 p.m. – 6:00 p.m. New Horizons, CKS uniform provider, will be set up in the gymnasium from 1:00 p.m. to 6:00 p.m. Angela Pohlen to send e-mail/voice mail reminder of playdate and upcoming Golf Tournament.

b. Back to School Barbecue – Scheduled for August 29, 2016 from 5:30 p.m. – 7:00 p.m. Tara Banks is chairing the event which includes food, bounce house. Volunteers are needed to help prepare food, set up, and clean up.

c. Lunches for In-Service Days

August 30 – Kountry Kart, approximately 32 people, sandwiches, chips

Back to School Night – Chef Leu’s House

The Swingin’ Pinwheel is an option for future in-service dates. The Swingin’ Pinwheel serves breakfast and lunch.

Christmas Concert – To be determined.

d. Discuss Adjusting Finance Procedures

Katie Nunn would like to provide a breakdown of each event. This item was tabled to the next meeting.

e. Labels for Education Update

Mary Ann Lickteig provided an update on Labels for Education. At 39,532 points, this enabled CKS to purchase $425 in Visa prepaid cards which should arrive soon to Jon Hughes. The remaining balance of 1,200 points may be used to purchase much needed recess equipment.

f. Genevieve’s Update – Katherine Marsella is ready to kick off the Genevieve fundraiser, which usually begins within the first two weeks of school. There will be no assembly for the fundraiser; information will be distributed to the classrooms. Two catalogs will be included in the fundraiser this year: Taste of VT Catalog and main Genevieve Catalog.

g. Golf Tournament Update

Katie Nunn provided an update. Tasks are not complete. Monsignor McDermott recommended contacting Greg Clairmont to assist with sponsors and players. Jon Hughes and Katie Nunn to reach out to past participants.

h. CKS Night at Lake Monsters Update

Justin Kelley provided the board with an update for CKS Night at the Lake Monsters game scheduled for August 14. Gates open at 5:05 p.m. and the game starts at 6:05 p.m. Currently, only 18 tickets have been sold. CKS will not be able to host the 50/50 raffle that evening; however, there will be a silent auction table and an information table about CKS.

 

VI. New Business

a. Welcome new PTO Board Members

Katie Nunn (PTO Liaison) welcomed the new board members – Justin Kelley (President), Vice President – OPEN, Erin Dye (Secretary), and Wayne Braun (Treasurer).

b. Assign Event Chairs and PTO Representatives

EVENT CHAIR PTO REPRESENTATIVE

Genevieve Katherine Marsella Erin Dye

Golf Tournament A.J. LeClair Katie Nunn

Harvest Dinner (with Parish) Possible Parish Co-Chair

Christmas Tree Sale

Barnes & Noble Katherine Marsella Justin Kelley

Cabaret/Silent Auction Katie Nunn/Justin Kelley

Spring Challenge Jay Nunn, Shawn Farley Wayne Braun

Father/Daughter Dance

c. Set PTO Meeting Schedule – Justin suggested moving PTO meetings to the second Tuesday of every month from 5:30 - 7:00.

 

VII. Miscellaneous

a. Notify Parish of every event

b. Jon Hughes mentioned a PTO member would like to separately raise money for a new playground. Initial grant was submitted for $3,000.

c. Erin Dye to update PTO website.

Meeting adjourned at 7:15 p.m.

Respectfully submitted,

Erin Dye

 


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