Christ the King-PTO

PTO Minutes

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CKS PTO Meeting

Posted by ckspto on September 25, 2016 at 8:50 AM Comments comments (0)

August 3, 2016 at 5:30 p.m.

Attending: Angela Pohlen (Principal), Monsignor McDermott, Jon Hughes (Advancement Director), Katie Nunn (PTO Liaison), Justin Kelley (President), Erin Dye (Secretary), Wayne Braun (Treasurer), Katherine Marsella , and Mary Ann Lickteig.

 

I. Opening Prayer

Principal Angela Pohlen started the meeting with Opening Prayer at 5:30 p.m.

 

II. Accept May and June PTO Meeting Minutes

Katie Nunn moved, seconded by Justin Kelley, to approve May and June 2016 PTO meeting minutes. Motion passed unanimously.

 

III. Treasurer’s Report

Wayne Braun (new Treasurer) will contact Melissa McFarland (previous Treasurer) to obtain any necessary information for this position (i.e., excel file).

Sharon Martelle, New Parish Financial Service Bookkeeper for CKS and Rice Memorial High School, can be reached at smartelle@vermontcatholic.org.

 

IV. Public Comment

None.

 

V. Old Business

a. Discuss Playdate – Scheduled for August 10, 2016 from 4:00 p.m. – 6:00 p.m. New Horizons, CKS uniform provider, will be set up in the gymnasium from 1:00 p.m. to 6:00 p.m. Angela Pohlen to send e-mail/voice mail reminder of playdate and upcoming Golf Tournament.

b. Back to School Barbecue – Scheduled for August 29, 2016 from 5:30 p.m. – 7:00 p.m. Tara Banks is chairing the event which includes food, bounce house. Volunteers are needed to help prepare food, set up, and clean up.

c. Lunches for In-Service Days

August 30 – Kountry Kart, approximately 32 people, sandwiches, chips

Back to School Night – Chef Leu’s House

The Swingin’ Pinwheel is an option for future in-service dates. The Swingin’ Pinwheel serves breakfast and lunch.

Christmas Concert – To be determined.

d. Discuss Adjusting Finance Procedures

Katie Nunn would like to provide a breakdown of each event. This item was tabled to the next meeting.

e. Labels for Education Update

Mary Ann Lickteig provided an update on Labels for Education. At 39,532 points, this enabled CKS to purchase $425 in Visa prepaid cards which should arrive soon to Jon Hughes. The remaining balance of 1,200 points may be used to purchase much needed recess equipment.

f. Genevieve’s Update – Katherine Marsella is ready to kick off the Genevieve fundraiser, which usually begins within the first two weeks of school. There will be no assembly for the fundraiser; information will be distributed to the classrooms. Two catalogs will be included in the fundraiser this year: Taste of VT Catalog and main Genevieve Catalog.

g. Golf Tournament Update

Katie Nunn provided an update. Tasks are not complete. Monsignor McDermott recommended contacting Greg Clairmont to assist with sponsors and players. Jon Hughes and Katie Nunn to reach out to past participants.

h. CKS Night at Lake Monsters Update

Justin Kelley provided the board with an update for CKS Night at the Lake Monsters game scheduled for August 14. Gates open at 5:05 p.m. and the game starts at 6:05 p.m. Currently, only 18 tickets have been sold. CKS will not be able to host the 50/50 raffle that evening; however, there will be a silent auction table and an information table about CKS.

 

VI. New Business

a. Welcome new PTO Board Members

Katie Nunn (PTO Liaison) welcomed the new board members – Justin Kelley (President), Vice President – OPEN, Erin Dye (Secretary), and Wayne Braun (Treasurer).

b. Assign Event Chairs and PTO Representatives

EVENT CHAIR PTO REPRESENTATIVE

Genevieve Katherine Marsella Erin Dye

Golf Tournament A.J. LeClair Katie Nunn

Harvest Dinner (with Parish) Possible Parish Co-Chair

Christmas Tree Sale

Barnes & Noble Katherine Marsella Justin Kelley

Cabaret/Silent Auction Katie Nunn/Justin Kelley

Spring Challenge Jay Nunn, Shawn Farley Wayne Braun

Father/Daughter Dance

c. Set PTO Meeting Schedule – Justin suggested moving PTO meetings to the second Tuesday of every month from 5:30 - 7:00.

 

VII. Miscellaneous

a. Notify Parish of every event

b. Jon Hughes mentioned a PTO member would like to separately raise money for a new playground. Initial grant was submitted for $3,000.

c. Erin Dye to update PTO website.

Meeting adjourned at 7:15 p.m.

Respectfully submitted,

Erin Dye

 

Oct 2015 PTO Meeting Minutes

Posted by ckspto on December 9, 2015 at 2:10 PM Comments comments (0)

CKS PTO Board Meetings

MINUTES

October 14, 2015, 5:30 p.m.       

 

_______________________________________________

 

­­­­­­People in attendance: Katie Nunn (President), Justin Kelley (Vice President), Mary Ann Lickteig (Secretary), Melissa McFarland (Treasurer), Katherine Marsella (Past President/PTO Liasion), Angela Pohlen (Principal), Odile Steel (Associate Principal), Tracey Whitney (Administrative Representative), Jon Hughes (Development Director), Lorin Holmes, Kate Rugg, Alexis Handy, A.J. LeClair, Amy Langevin, Toni Sneddon, Shannon Redmond

 

Meeting started at 5:44 p.m.

 

1.  Opening Prayer

 

2.  Accept September PTO Meeting Minutes —  Katie moved, Tracey seconded. Minutes were accepted.

 

3.  Treasurer’s Report

a. Melissa McFarland reported that current figures show that the golf tournament made $11,418.80 and Genevieve’s made $7,529. (Golf made $10,117.37 last year; Genevieve’s made $7,034.76.)

b. Katie Nunn pointed out that, at $18,947.80, our first two events account for about 30 percent of our $65,000 goal.

 

4. Public Comment — None

 

5. Old Business

a. Golf Tournament Report

1. Jon Hughes reported that profit was about $11,400. The event has about 70 percent profit. Profit comes largely from sponsors. One donated $2,500 and it gets matched by an anonymous donor.

2. At this year’s Sept. 18 event , 20 teams paid; 18 played.

3. Some board members asked if we should consider moving the tournament to June and pairing it with graduation because fall is busy. Jon said that other obligations would prevent him from running a spring tournament. Mary Ann pointed out that spring is also a busy season. Kate Rugg said we would be competing with lots of other spring tournaments. Kate and Toni noted that it may be hard to get volunteers after school is out.

4. Katie said we may want to consider going to The Country Club of Ver

Sept 2015 PTO Meeting Minutes

Posted by ckspto on December 9, 2015 at 2:00 PM Comments comments (0)

CKS PTO Board Meetings

MINUTES

September 2, 2015, 5:30 p.m.       

 

_______________________________________________

 

­­­­­­People in attendance: Katie Nunn (President), Justin Kelley (Vice President), Mary Ann Lickteig (Secretary), Katherine Marsella (Past President/PTO Liason), Angela Pohlen (Principal), Tracey Whitney (Administrative Representative), Jon Hughes (Development Director), Melissa Holzman, Alexis Handy

 

Meeting started at 5:35 p.m.

 

1.  Opening Prayer

 

2.  Accept June PTO Meeting Minutes —  Katie moved, Tracey seconded. Minutes were accepted.

 

3.  Accept August PTO Meeting Minutes — Katie moved, Tracey seconded. Minutes were accepted.

 

4. Treasurer’s Report — Tabled while new treasurer Melissa McFarland meets with outgoing treasurer Tara Banks.

 

5. Public Comment — None

 

6. Old Business

a. Back to School Barbecue Report — Katie noted that there were lots of leftovers. They typically can be used at the parish picnic, but that was cancelled this year.

b. Teachers’ In-Service Lunch Report — Teachers raved about lunch from Handy’s Lunch. We will order teachers dinner from Chef Leu’s House for the Sept. 3 Back to School Night.

c. Discuss Hoe Down

i. We decided to combine Hoe Down with the Harvest Dinner for several reasons: The two events, on the 75th anniversary calendar, were scheduled three weeks apart. The Oct. 17 Hoe Down falls during a four-day weekend and moving it to Nov. 7 gives us more time to plan. Mary Ann will ask the 75th Anniversary committee if they approve.

ii. Tentative hours for the dinner: 4 p.m. to 8 p.m.

iii. We will try to re-schedule the horse and carriage booked for Oct. 17. He charges $500.

iv. Other possible activities include: a bouncy house, a DJ, a riding bull, jail, and gold digging.

v. We discussed hiring a caterer and supplement with potluck. Possible caterers include Big Fatty’s and CKS parent Mike Williams of Kountry Kart Deli. We will ask if the parish will help cover costs.

vi. It’s not a fund-raiser but we don’t want to lose money. We discussed charging $20 per family (cheaper than Hoe Down) and advertise the cost of admission as “20 and a dish.”

d. Golf Tournament Update

i. Jon reported that the Sept. 18 event has a shotgun start at noon.

ii. As of today, 16 teams are signed up. A full field is 18 teams but the tournament could accommodate 23.

iii. We still need prizes.

iv The main sponsorship is $5,000. The tournament has a new $1,000 sponsor this year.

v. The tournament typically raises between $10,000 and $12,000.

vi. We discussed moving it next year to a place where we a dinner and dance could follow the tournament and serve as a kickoff to our annual campaign.

vii. This year’s five-member planning committee is down to one member, Jon.

e. Genevieve’s Red Barn Fundraiser Update

i. A “jazzed-down” kickoff assembly is scheduled for Friday, Sept. 4.

ii. Genevieve’s will make a donation to the Make-a-Wish Foundation in the school’s name if we get 60 percent participation in the sale.

iv. Incentives include dress-down days, pizza and movies.

v. We discussed earmarking profits for the $15,000 the PTO has pledged toward the new guidance counselor’s salary. Melissa Holzman expressed concern about using a fund-raiser to pay for a staff position. Angela agreed and explained that PTO funds currently go toward the operating budget. Naming a specific beneficiary gives us a more concrete fund-raiser. The goal is for teachers’ salaries to eventually be funded by the Excellence in Education Foundation.

vi. Katherine reported that she had researched a pizza kit fund-raiser and that Swanton, a school with 600 kids, made $945. Genevieve’s brings us between $7,000 and $9,000. We could add pizza kit sales but it wouldn’t be profitable to replace Genevieve’s with pizza kits.

f. PTO Board members sign Conflict of Interest documents per bylaws — Katie, Justin, Mary Ann, Katherine and Tracey signed.

 

7. New Business

a. Discuss Back to School Night — Katie said that she will get business cards printed with the address of our volunteer web site.

 

Meeting adjourned at 7:17 p.m.

 

Aug 2015 PTO Meeting Minutes

Posted by ckspto on December 9, 2015 at 1:50 PM Comments comments (0)

People in attendance: Katie Nunn (President), Justin Kelley (Vice President) Melissa McFarland (Treasurer), Katherine Marsella (Past President/PTO Liasion), Tracey Whitney (Administrative Representative)

 

1.  Opening Prayer

 

2.  Accept June PTO Minutes —  Tabled.

 

3.  Treasurer’s Report — Melissa McFarland — Tabled until Melissa can meet with outgoing Treasurer Tara Banks for transition.

 

4. Public Comment

a. Between eight and 10 volunteers are needed to clean the kitchen on Aug. 15. Katie Nunn will create a Volunteer Spot for sign ups and Tracey will advertise it on Facebook.

 

5. Old Business

a. Finalize Event Schedule

i. Tracey will arrange publicizing the summer Playdate via Facebook, e-mail and School Reach. We decided not to serve refreshments.

b. Update event chairs and PTO reps

i. Genevieve’s — Erin Dye has offered to help chair. Katherine Marsella is PTO rep. There was some discussion that some parents don’t like this fund-raiser, which brings in about $7,000. Justin Kelley suggested replacing it with a Zachary’s pizza kit sale, and Katherine will find out what profits pizza kits could be expected to generate. We’ll explore replacing Genevieve’s for next year.

ii. Golf Tournament — A.J. Leclair will chair. Jon Hughes is PTO Rep. Volunteers are needed; Katie will follow up to get specifics.

iii. Christmas Extravaganza — Katie will ask Kate Rugg and Lorin Holmes if they are willing to chair. Katherine will be PTO rep and Tracey will offer administrative support. Justin will review prices from various tree and wreath providers.

iv. Barnes & Noble Book Fair — Justin will chair and Katherine will be PTO rep.

v. Silent Auction — Katie will ask Laura Benner and Bridgette Parascando if they would like to co-chair. Katie will be PTO rep and Tracey will offer administrative support.

vi. Spring Challenge — Jay Nunn and Shawn Farley will co-chair and Mary Ann Lickteig will be PTO rep. Justin offered to chair the barbecue if Tracey Quinn does not. Bringing in Wooden Spoon Bistro’s food truck instead was also discussed.

c. Lake Monsters’ CKS Night Update — Jon Hughes: Tabled.

d. Discuss Hoe Down/fall festival: Mary Ann e-mailed to report that New Hampshire carnival company Miller Amusments did not respond to requests for availability, and the board decided it’s too late to find a carnival for the Oct. 17 event. Amy Langevin has booked a horse and carriage. Justin will see if Dutch Mill can do a pig roast and Katherine will ask a guitar teacher about providing live entertainment.

 

6. New Business

a. Back to School Barbecue Update — Tara Banks as offered to coordinate the event and Katie will follow up with her.

b. Discuss providing lunch for teachers’ Aug. 25 in-service — Katie will contact Earl Handy about providing an 11:30 a.m. lunch.

c. Golf Tournament Update — See above.

d. Genevieve’s Red Barn Fundraising Update — Katherine Marsella: See above.

e. Plan New Parent Coffee — tabled, as it is not a PTO event.

f. School Board Report — None

g. PTO Board members sign Conflict of Interest documents per Bylaws — Tabled until September.

 

June 2015 PTO Meeting Minutes

Posted by ckspto on December 9, 2015 at 1:25 PM Comments comments (0)

CKS PTO Board Meetings

MINUTES

June 18, 2015, Noon       

 

_______________________________________________

 

­­­­­­People in attendance: Katherine Marsella (President), Katie Nunn  (Vice President), Mary Ann Lickteig (Secretary), Tara Banks, (Treasurer), Angela Pohlen (Principal), Odile Steel (Associate Principal), Tracey Whitney (Administrative Representative), Jon Hughes (Development Director)

Meeting started at 12:15 p.m.

 

1.  Opening Prayer

 

2.  Accept May PTO Minutes —  Katherine Marsella moved to accept; Tracey Whitney seconded; minutes were accepted.

 

3.  Accept February 2014 minutes, as amended to correct one misspelled name — Katherine moved to accept; Tracey seconded; amended minutes were accepted.

 

4.  Treasurer’s Report

a.  Tara Banks reported that we have exceeded our budget and may have raised $75,000.

b.  Jon Hughes estimated that Spring Challenge grossed about $25,000. We have an estimated $5,000 in expenses.

c.  Katherine said that we don’t know yet how much the school earned from the fund-raiser at Panera.

 

5.  Public Comment — None

 

6.  Old Business

a. Spring Challenge Report

1.  The event raised about $20,000.

2.  Sean Farley and Jay Nunn are likely to chair next year.

b.  Panera Fund Raiser Report — Katherine said we don’t have a number yet.

 

7.  New Business

a.  Discuss New Family Liaison Program — Odile Steel said that Karen Moynihan and Sarah Murphy are pairing up new families with current families.

b.  Discuss Summer Play dates — We decided to have one play date: Aug. 17 from 3 p.m. to 5 p.m., rain or shine.

c.  Set Preliminary PTO Event Schedule — Tabled

d.  Assign Event Chairs — The list, subject to change:

1.  Golf Tournament — Chair: Sandie Maynard , PTO Rep.: Jon Hughes

2.  Genevieve’s — Chair and PTO Rep.: Katherine Marsella

3.  Christmas Extravaganza — Chairs: Kate Rugg and Lorin Holmes, PTO Rep: Tracey Whitney

4.  Barnes & Noble Book Fair — Chair and PTO Rep.:Justin Kelly

5.  Cabaret/Silent Auction — Chair: None; PTO Rep: Katie Nunn

6. Spring Challenge — Chairs: Sean Farley and Jay Nunn chair, PTO Rep: Mary Ann Lickteig

e.  Discuss Hoe Down/Fall Festival — Mary Ann Lickteig reported that Hoe Down is a 75th anniversary event this fall and the 75th anniversary committee would like to expand it to a fall festival. The group discussed ideas such as taking it off site to Mazza’s or Lang Farm or bringing in a carnival. No decisions were made.

f.  Discuss Pot lucks — The group discussed having four potlucks next year and asking different grade levels to host: early ed., K-2, middle grades and middle school. No dates were set.

g.  School Board Report — No report was given.

h.  Discuss Funding School Counselor (Item added to agenda.)

1.  Angela Pohlen said that she was talking to a prospective school counselor who is familiar with our school. The counselor is willing to work at CKS 2.5 days per week for $21,000 and Angela asked if the PTO board would consider designating a portion of the PTO budget to pay part of the salary. The guidance counselor would be available for individual student and teacher needs as well as for group sessions on topics such as bullying and social media.

2.  PTO money currently goes toward the operating budget. Angela counts on $45,000. She noted that this coming budget will be the first sustainable budget. Prior to this, if the school went over its budget, the church just paid the difference.

3.  Board approved increasing the PTO budget from $50,000 to $65,000 and designating $15,000 for the counselor’s salary.

Meeting adjourned at 2:06 p.m.

 

 

 

May 2015 PTO Meeting Minutes

Posted by ckspto on July 6, 2015 at 1:15 PM Comments comments (0)

CKS PTO Board Meeting

MINUTES

May 13, 2015, 6:30 p.m.     

 

_______________________________________________

 

­­­­­­People in attendance: Katherine Marsella (President), Katie Nunn (Vice President), Mary Ann Lickteig (Secretary), Angela Pohlen (Principal), Odile Steel (Associate Principal), Jon Hughes (Development Director), Amy Langevin, Justin Kelley, Debbie Beer, Alexis Segrue-Handy, Earl Handy, Melissa Holzman, Max Holzman, Mary Farley, Michele Doyle, Toni Sneddon, Lorin Holmes

 

Meeting started at 6:41 p.m.

 

1. Opening Prayer

 

2. Accept April PTO Minutes — Katherine Marsella moved to accept; Katie Nunn seconded; minutes were accepted.

 

3. Treasurer’s Report/Review of Year’s Events and Budgetary Achievements

a. Katherine reported that, so far this year, PTO events have raised about $54,000 — $4,000 more than our $50,000 budget — with Spring Challenge still to come.

b. The golf tournament brought in about $9,500; the Genevieve’s/Red Barn sale raised about $7,000; Cabaret/Silent Auction had its best year ever, raising $28,500 and the Christmas Extravaganza raised about $3,400. The Barnes & Noble Book Fair raised $4,300 and Popcorn Friday raised $1,074.

c. School and parish administrators are working to align PTO books with those of the parish.

 

4. Public Comment

a. Mary Farley said that Teacher Appreciation Week was stellar. Angela Pohlen added that events were well-received. Katherine thanked coordinator Toni Sneddon.

b. Later in the meeting, people discussed community building ideas, which include: sub sandwich and board game nights, roller skating in the gym, bingo and concert with dinner in the park.

c. We discussed moving Christmas Extravaganza from Saturday and Sunday to Thursday and Friday evenings. We discussed selling take-and-bake pizzas there.

d. Lorin Holmes suggested a parent appreciation for parents who volunteer more than 150 hours a year. Angela said that administrators hope to do that during Catholic Schools Week next year.

 

5. New Business

a. State of the School Address

1. Angela reported that, as of Monday, May 11, enrollment for the fall is 243, which is exactly what we have right now. Grades 1, 3 and 5 have waiting lists and Pre-K has just one opening. Last year at this time, enrollment for 2014-15 was 215. Our maximum enrollment is 275 and ideal is 265.

2. Schoolwide initiatives and achievements since 2013 include:

i. New phone system, which has speakers in halls and bathrooms and a 911 system that allows emergency personnel to know which room a call comes from.

ii. New student information system is about to launch. It will streamline updates, improve online grade keeping and provide an online parent directory.

iii. Strategic plan and task forces

iv. Over $65,000 in increased teacher compensation

v. Addition of a school mascot

vi. Uniform additions — plaid options and P.E. uniforms

vii. Student Council-sponsored events

viii. Rebranding — logo and web site

ix. Increased overall AC

x. Tarrant Initiative

xi. Excellence in Education Foundation revitalization

xii. Leadership Team

xiii. Merit Pay

xiv. Classroom grades through 8th grade

xv. Increased art position to full-time

xvi. P.A.L.s program

xvii. Lobby renovation

xviii. Half of the new gym roof is in place and the rest will be finished in June.

xix. CH2 After-school program and director

xx. National junior honor society has been added to middle school.

xxi. Hiring for next year is finished.

b. Introduce candidates for PTO vice president and treasurer — The nomination deadline was extended to May 13. Katherine said that there was one nominee for each position so there will be no election. Justin Kelley, father of a kindergartner, will be vice president and Melissa McFarland, a Bridge parent, will be treasurer.

1. Justin introduced himself and said that he has spent the last 20 years in retail management where he led teams and developed revenue streams. He said he sees PTO as the voice of parents and thinks that the PTO is obligated to make itself available. He would like to get more parents engaged and wants to look for ways to diversify revenue streams to reduced our reliance on parents and alumni.

2. Melissa McFarland was unable to attend the meeting.

 

6. New Business

a. Spring Challenge Update

1. Money is rolling in; no numbers yet.

2. Entertainment is lined up.

3. T shirts are ordered.

4. Parent Tracey Quinn, who runs the lunch room, will run the barbecue.

b. Art Show-Panera Fund Raiser Update — The events are scheduled for May 21. The Panera on Shelburne Road will give CKS a portion of profits between 4 p.m. and 8 p.m. if customers bring in a flyer. This prompted discussion of other fund-raising opportunities:

1. An Amazon program is being researched.

2. Coupon books

3. Box Tops and the Box Tops program that gives schools money if they use a Box Tops portal to shop at several online stores.

c. Teacher Appreciation Week Report — Covered during Public Comment period.

d. School Board Report — The School Board did not meet this month.

 

Meeting adjourned at 7:44 p.m.

April 2015 PTO Meeting Minutes

Posted by ckspto on July 6, 2015 at 12:55 AM Comments comments (0)

CKS PTO Board Meeting

MINUTES

April 15, 2015, Noon     

 

_______________________________________________

 

­­­­­­People in attendance: Katherine Marsella (President), Mary Ann Lickteig (Secretary), Tara Banks (Treasurer), Odile Steel (Associate Principal), Jon Hughes (Development Director), Tracey Whitney (Administrative Representative)

 

Meeting started at 12:21 p.m.

 

1. Opening Prayer

 

2. Accept March PTO Minutes — Katherine Marsella moved to accept; Tracey Whitney seconded; minutes were accepted.

 

3. Treasurer’s Report

a. Tara Banks reported that Cabaret/Silent Auction was budgeted for $13,500, but an early estimate shows that last weekend’s event made about $28,500. Some expenses need to be paid.

b. So far this year, PTO events have raised $55,000, $5,000 over our budget and Spring Challenge is still to come.

 

4. Public Comment

Mary Ann Lickteig asked about procedures for other groups using the popcorn machine and PTO popcorn supplies after receiving a request from Brian Pellicano earlier in the day. The general consensus is that we not ask Brian (religious ed) to contribute to the cost of supplies but that if groups, such as CYO, want to sell popcorn, we ask them to bring their own supplies.

 

5. Old Business

a. Cabaret and Silent Auction Report — The event was a huge success. Suggestions include: making Friday a half day of school; having no school on the following Monday if we don’t use all of our snow days; establish clean-up committees in advance; have the emcees, director and PTO chairs run through the order of the whole show in advance to coordinate; consider dropping the class theme baskets since they probably didn’t bring in what they’re worth; try to get all wine for the Wall of Wine donated; give the art projects a plug from the stage; and get the art projects and kids’ auction items out of the classroom and into the hallway that leads to the music room.

b. Five Year Plan Update — Subcommittees include finance/development, curriculum, marketing and facilities. They have started to meet.

c. Spring Challenge Update — Jon Hughes said that we are not running on schedule.

d. Genevieve’s Update — Little is new. Katherine went to a meeting on April 14 and said that Mrs. Pohlen’s concerns about prize incentives have been addressed.

e. Amazon, Guidestar, Panera Update — Katherine reported that we will get a portion of Panera sales on May 21, the day of our art show. Amazon and Guidestar are still in the works.

 

6. New Business

a. Discuss PTO Board Elections: We will send out an e-mail this week asking for nominations for treasurer and vice president. Nominations will close May 1; candidates will be introduced at a PTO meeting on May 13 and the election will run the five school days from May 14 through May 20.

b. Teacher Appreciation Week Update — Katherine reported that the eighth grade has stocked the teachers’ lounge and that teacher meals are lined up. We’re working on bringing in a masseuse to give chair massages.

c. School Board Report — The School Board didn’t meet this month.

 

Meeting adjourned at 1:30 p.m.

March 2015 PTO Meeting Minutes

Posted by ckspto on May 13, 2015 at 1:35 PM Comments comments (0)

CKS PTO Board Meeting

MINUTES

March 11, 2015, 1 p.m.     

 

_______________________________________________

 

­­­­­­People in attendance: Katherine Marsella (President), Mary Ann Lickteig (Secretary), Tara Banks (Treasurer), Angela Pohlen (Principal), Jon Hughes (Development Director), Tracey Whitney (Administrative Representative), Amy Barr (Genevieve’s/Red Barn representative)

 

1. Opening Prayer

 

2. Accept February PTO Minutes — Katherine Marsella moved to accept; Tracey Whitney seconded; minutes were accepted.

 

3. Public Comment

a. Katherine Marsella relayed information from Hillary Booth, who says she has started work on getting CKS a cut of profits from Amazon and that she is working with Jon Hughes on Guidestar. She also is working to get the school a fund-raising evening at Panera. The group decided that asking for Thursday, May 21, the night of our art fair, would be good.

b. Angela Pohlen reported that parent Arline Duffy has researched scrip, a program that gives organizations a percentage of the sale of gift cards to retail stores. The program is labor-intensive and requires one person to acquire, manage and sell scrip, Angela said.

c. Katherine said that if our PTO events raise $60,000, and we divide that amount by the school’s 180 families, we raise $333 per family, an amount she thinks is low. Amy Barr said that school’s fund-raising totals have declined. She said she’s been doing fund-raising in Vermont for 20 years and some schools are making half of what they used to.

 

4. Treasurer’s Report — Tara Banks reported that nothing has changed from last month.

 

5. Old Business:

a. Genevieve’s Discussion

i. Amy Barr, the rep from Genevieve’s and Red Barn, said that we had a 54 percent participation rate in our fall sale, much higher than the 30 percent for the average Vermont school. The state average was higher 15 to 20 years ago, she added. We offered items from four catalogs this year; Amy thinks that meant too many choices.

ii. We added frozen food items this year. We sold 155 of those items and earned 35 percent of the sale price. If we had sold 200 items, we would have earned 40 percent.

iii. We earn 50 percent from items in the big catalog. We sold 848 items from that catalog and made $4,500.

iv. From the Essentials catalog, the one with Crabtree and Evelyn and candles, we sold 140 items and earned 40 percent profit.

v. The Taste of Vermont catalog pays us $5 per item. We sold 65 items from there to earn $325. Amy advises keeping this catalog, though, because it offers locally made products and makes our sale unique.

vi. She advises starting our sale on a Friday, running it for two full weeks and ending on the following Monday. Fall is a good time because people are fresh and gearing up for Christmas shopping.

vii. Prize incentives may be despised but statistics show they are effective. Alternatives are Spare Time incentives offered this year. Also, Genevieve’s is working on setting up a program in which the Genevieve’s company would make a donation on behalf of the school to the Make A Wish Foundation chapter we choose. The amount would be based on the amount of our sales. Genevieve’s is based in Massachusetts and is owned by Dan McLaughlin of the McLaughlin Paper Co., Amy said.

b. Silent Auction Update

i. Angela expects a donation, perhaps an autographed script, from the Jimmy Kimmel show. Von Bargen’s will give us a $100 gift certificate and maybe a piece of jewelry. Other possible auction items: Red Sox tickets, a tour of the fire department and a ride on a fire truck, dinner from Starry Night Cafe or Wooden Spoon Bistro, Mahana Magic tickets, VIP tickets for next year’s Cabaret, CKS spirit wear.

ii. New this year: Restaurant Row, a buy-it-now (at face value) collection of restaurant gift certificates; a Wall of Wine and theme baskets filled by parents.

c. Spring Challenge Update — Katherine reported that the web page to add addresses and T-shirt sizes is up and running; we have a DJ and a bounce house from Top Hat; Tracey Quinn will run the barbecue; we are still seeking T-shirt sponsors; and Bryan Yaeger said he will shoot photos free of charge for Spring Challenge, Cabaret and the father-daughter dance.

 

6. New Business

a. School Board Report — tabled

b. Dennis McNeil concert — Ticket sales have been extremely slow, but Dennis has been gracious about doing the March 19 benefit concert at the Flynn for us anyway.

 

Meeting adjourned at 2:42 p.m.

February 2015 PTO Meeting Min

Posted by ckspto on May 13, 2015 at 1:35 PM Comments comments (0)

CKS PTO Board Meeting MINUTES February 11, 2015, 6:30 p.m. _______________________________________________ Meeting started at 6:34 p.m. People in attendance: Katherine Marsella (President), Katie Nunn (Vice President), Mary Ann Lickteig (Secretary), Tara Banks (Treasurer), Angela Pohlen (Principal), Odile Steel (Associate Principal), Jon Hughes (Development Director), Tracey Whitney (Administrative Representative), Ryan Lyford, Debbie Byrne, Earl Handy, Courtney Lamontagne, Melissa Holzman, Jenn Pizzagalli, Amy Langevin, Lorin Holmes, Toni Sneddon, Tyler Boddie 1. Opening Prayer 2. Accept January PTO Minutes — Katherine Marsella moved to accept; Tracey Whitney seconded; minutes were accepted. 3. Public Comment a. Jenn Pizzagalli asked for an update on the school’s new web site. Angela Pohlen said that the site will be great, but it’s behind schedule. The goal was to have it up by January. Angela, Odile Steel and Jon Hughes will go through training. b. Advancement Updates — In lieu of reporting on the School Board meeting, because there was no meeting, Jon Hughes spoke about advancement. i. Volunteers are needed to post school news on Front Porch Forum. ii. Dennis McNeil will perform a benefit concert for CKS at the Flynn March 19. Volunteers are needed to take and hang posters. Sponsors are being sought to help defray $10,000 in expenses. iii. The school plans to start a Wall of Distinction honoring alumni who have excelled. The idea is to honor between one and four people at a dinner each year. The first one will be part of the 75th anniversary gala dinner and dance on May 30. The honoree will get a plaque and another plaque will hang at CKS. Jenn Pizzagalli cautioned that Rice Memorial High School undertook a similar honors program but it fizzled; the dinner got too expensive. 4. Treasurer’s Report — Tara Banks reported that the PTO is more than halfway to meeting its $50,000 budget with the two biggest events — Cabaret/Silent Auction and Spring Challenge — still to come. 5. New Business: a. Strategic Planning Retreat Day Report i. Angela explained that the Feb. 7 retreat was part of the process of developing a five-year-plan, which is required for accreditation. The school will use the plan as a driving document to focus efforts and inform decisions. The 42 people at the retreat did a SWOT analysis to identify the school’s strengths, weaknesses, opportunities and threats. ii. Massachusetts consultant Rick Blain of Richard R. Blain & Associates facilitated the retreat and will continue to consult on the five-year plan. His $15,000 fee will be paid by the Excellence in Education Foundation and private donors. iii. Next, the steering committee will distill goals. After break, task forces will form to research specific topics. b. School Board Report — Jon reported that the School Board did not meet in February. 6. New Business a. Catholic Schools Week Update i. Odile reported that the student council worked hard to facilitate events, and all students had a great week. ii. Angela said there was a great turnout from the community for the school assembly honoring a variety of community organizations and also a great turnout for the father- daughter dance. iii. Katie Nunn said she loved the open house and suggested having another in the spring as a sort of step-up day for parents to visit the classroom their child will have next year. b. Cabaret/Silent Auction Update — Katherine, Katie and Mary Ann i. The silent auction committee had its first meeting Feb. 5. The goal is to target businesses whose item bring in the most money and have 75 auction items each night. Smaller items will be bundled in packages or baskets. ii. The committee is considering asking for a donation of diamond jewelry because this is our diamond jubilee. We may ask for a watch, too, to have jewelry for men. iii. Jon said Lasik eye surgery has been donated again. Other auction item suggestions: braces, swapping vacation homes with another school. We are hoping to get classrooms to do baskets based on different themes, such as Italy, gardening, spa and movie night. iv. We’re planning to have a “Restaurant Row,” where people can buy restaurant gift certificates at face value. v. Mary Ann reported that the Cabaret theme is Diamond Jubilee. Stage decorations include a 75th anniversary logo flanked by chandeliers. c. Spring Challenge Update — Katherine reported that Kathy Mumma and Shawn Farley are co-chairs. Soon, the web site will be ready for families to enter addresses for sponsor solicitations and kids’ T-shirt sizes. d. Future of Genevieve’s sale discussion i. Katherine asked if we should consider retiring this sale but noted that it brings in about $8,000 so we’d have to find a sizable replacement fund-raiser. ii. Katherine heard some complaints about the quality of some items. iii. Wrapping paper gives us the highest return and we are considering just selling from that catalog instead of the three or so we offered this year. iv. Angela said she doesn’t like the incentives that are dangled in front of the kids to encourage them to sell. Instead, she’d like to see an incentive that would be something that would benefit the whole school. v. Other fund-raising ideas offered: a lottery calendar; a boot/trunk sale, where people bring their call filled with tag sale items; selling coffee and doughnuts during Greater Burlington Girls’ Soccer League games; extending the golf tournament into an evening event to attract non-golfers. No decision was made. Meeting adjourned at 8:11 p.m.

January 2015 Meeting Minutes

Posted by ckspto on May 13, 2015 at 1:35 PM Comments comments (0)

CKS PTO Board Meeting MINUTES January 14, 2015, 1 p.m. ______________________________________________________________________________ ­­­­­­ Meeting started at 1:11 p.m. People in attendance: Katherine Marsella (President), Katie Nunn, (Vice President), Mary Ann Lickteig (Secretary), Tara Banks (Treasurer), Odile Steel (Associate Principal), Tracey Whitney (Administrative Representative), Bob Clark (School Board President), Lorin Holmes 1. Opening Prayer 2. Accept December PTO minutes: Katherine Marsella moved, Tracey Whitney seconded, minutes were accepted. 3. Public Comment -- None 4. Treasurer’s Report -- Tara Banks reported that: . Profit from the Barnes and Noble book fair/gift wrapping event went down about $200 to an estimated $4,300. . The $3,402 Christmas Extravaganza estimate will come down slightly when final expenses are submitted. . The Jan. 11 ice skating social budgeted to bring in $50 raised nothing because it was a 75th anniversary event this year and Fr. Rich didn’t want to charge for anything. . Otherwise, each event is ahead of budget. 5. New Business . Five-Year Plan Update and PTO’s role -- School Board President Bob Clark i. The goal of the plan is to come up with between three and five clear action plans. Bob said his personal goal is to find an answer to the question, “What is your school about?” ii. The steering committee (Members include pastor Fr. Rich O’Donnell, principal Angela Pohlen, teacher Natalie Byrne, school board president/parent Bob Clark and parents Arline Duffy, Brian and Amber Murphy) met on Jan. 12 for the first time with consultant Rick Blain. iii. Three things will not change: our mission statement, the size of the student body (unless we add on to our building) and the fact that CKS is a parish school. Everything else is up for discussion. iv. Blain, from Massachusetts, specializes in parochial elementary schools and has more than 20 years of experience. His wife is principal of a Catholic elementary school. He started working with CKS in November and will continue until a final report, expected in May, is produced. He will be paid $15,000. v. About 40 people will assemble on Saturday, Feb. 7 for a SWOT (Strengths, Weaknesses, Opportunities and Threats) discussion. vi. Four to six weeks later, subcommittees will give recommendations to the steering committee. b. School Board Report -- Odile reported on Angela Pohlen’s behalf: i. During Christmas break, new wiring was installed to improve the CKS phone system providing efficient call forwarding, designated emergency buttons on every phone and more intercom speakers. ii. The school has signed a contract with RenWeb to provide integrated student information management. The school and parish will share the monthly fee. iii. On Jan. 7, a few thousand dollars’ worth of work was done to improve the school’s internet infrastructure. Routers and switchers were replaced, not the server. Our system hadn’t been able to support even 12 tablets at once. By Jan. 16, Mr. Laverty expects to have 30 used, but new-to-us computers from Middlebury College. iv. We have six new bathroom hand dryers. c. Ice Skating Social Report -- Mary Ann and Tara reported that The Jan. 11 75th anniversary event at Calahan Park’s outdoor rink was extremely cold but a success. Several families attended. 6. Old Business . Catholic Schools Week Update . Odile summarized planned events. A list was sent home to all families last week. . Katherine said that the PTO will decorate the lobby and facilitate a teachers’ lunch as well as coverage for lunch and recess duty that week. . Review bylaws amendment to add PTO members at large . Tracey read proposed language creating the positions: “There shall be 4 DML parents appointed yearly, one from each department level at CKS. (Early Ed., K-2, 3-5, middle school.) Each DML will attend monthly PTO meetings and will chair one PTO event during the school year. . Katie explained she proposed members at large as a way to give parents an opportunity to get involved with event planning before taking a PTO board position. . All agreed that we need to find a way to be more inclusive and to involve more parents, however this particular proposal needs further development before it’s ready for a vote. . Item was tabled. c. Father-daughter dance update -- Katherine said planning is under way for the Jan. 31 event. Meeting adjourned at 2:45 p.m.


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