Christ the King-PTO

PTO Minutes

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CKS PTO Meeting - November 15, 2016

Posted by ckspto on December 23, 2016 at 5:55 PM Comments comments (0)

November 15, 2016

Attending: Msgr. McDermott, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).



I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:37 p.m.


II. Approval of October 11, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Tracey Whitney, to approve the meeting minutes of October 11, 2016. Motion passed unanimously.


III. Treasurer’s Report

No financial report at this time. Katherine Marsella estimated a $5500 profit in the sales from Genevieve’s. Katie Nunn estimated the Hoedown broke even.


IV. Public Comment



V. New Business

a. Breakfast with Santa – December 4 at 10:15 and 12:15

Katie will go shopping at Costco (pancakes, sausage, fruit, milk, orange juice, coffee, hot chocolate). Plan for 100 people. Katherine to pick up a couple gallons of maple syrup.

Wayne to follow-up with volunteers on weekend responsibilities.

Christmas Tree/Poinsettia/Wreath Sales available for pickup and purchase on

December 2 from 3:00-6:00; December 3 and December 4 from 10:00 – 2:00.

b. Holiday Cash Calendars

Each family is asked to sell ten calendars. If you sell ten calendars, your family will get a coupon for a “dress down” day. Also, families will get a free calendar for every fifteen calendars sold. Msgr. McDermott will bake cookies once a week for a month for the class that sells the most calendars. Calendars will be in the Wednesday Folder.

c. Barnes & Noble Bookfair – December 10, 2016

Volunteers are needed are Barnes & Noble. Flyer will go out in Wednesday folder.

d. OPEN Vice President/Class Parent Coordinator/New Family Nominees - skipped

e. Chair Events & PTO Representatives - skipped


VI. Old Business

a. Harvest Family/Hoedown Wrap Up

Despite the rain, the event was success. Great food, games, and entertainment.


Meeting adjourned at 7:10 p.m.

Respectfully submitted,

Erin Dye


CKS PTO Meeting - October 11, 2016

Posted by ckspto on November 17, 2016 at 7:40 AM Comments comments (0)

Attending: Msgr. McDermott, Jon Hughes, Tracey Whitney, Katherine Marsella (Co-President), Katie Nunn (Co-President), Erin Dye (Secretary), and Wayne Braun (Treasurer).



I. Opening Prayer

Msgr. McDermott started the meeting with Opening Prayer at 5:40 p.m.


II. Approval of September 13, 2016 and October 4, 2016 PTO Meeting Minutes

Tracey Whitney moved, seconded by Katherine Marsella, to approve the meeting minutes of September 13 and October 4, 2016. Motion passed unanimously.


III. Treasurer’s Report

Wayne provided updated financial numbers for the Golf Tournament.


IV. Public Comment

Tracey Whitney asked everyone at the meeting to complete the Conflict of Interest Disclosure Form.


V. New Business

a. OPEN Vice President/Class Parent Coordinator/New Family Nominees

Katie Nunn to contact Angela Pohlen to provide an update on nominee interest.

b. PTO Meeting Schedule (working/open meetings)

Decision was made to not indicate meetings as working or open sessions as all are welcome to attend the PTO meetings. Decision was made to reschedule November 8 meeting to November 15.

c. Chair Events & PTO Representatives

Chair for Silent Auction is still needed.

d. Harvest Family/Hoedown Update

Harvest Family/Hoedown Committee has met, tasks are being completed, event is scheduled for October 22. SignUp for volunteers will be sent by Class Parents.

e. Popcorn Fridays

Elizabeth Hamilton is helping with Popcorn Fridays, forms have been sent home in Wednesday folders.

f. Christmas Tree Sale/Poinsettia

Christmas Tree/Poinsettia/Wreath event is December 2, 3, and 4.

Wayne Braun and Amy Niggel will co-chair this event. Wayne will generate email to committee with possible dates for kick-off meeting.

VI. Old Business

a. Playdate and VT Lake Monster’s Game Update

Playdate was successful and well attended. VT Lake Monster’s Game raised $195.

b. Genevieve’s Update

Katherine Marsella provided an updated on the Genevieve’s fundraiser. Genevieve’s raised approximately $5,000 this year (which is $2,000 less than last year).

c. Golf Tournament

This year’s Golf Tournament fundraiser raised approximately $7,000 (which is $3,000 -$4,000 less than last year). Ideas for next year, including change of venue/date/time were briefly discussed.




Meeting adjourned at 7:15 p.m.

Respectfully submitted,

Erin Dye


October 4, 2016, Special Board Meeting

Posted by ckspto on October 11, 2016 at 9:00 PM Comments comments (0)

Attending: Angela Pohlen (Principal), Tracey Whitney, Katie Nunn (PTO Liaison), Erin Dye (Secretary), Wayne Braun (Treasurer), and Katherine Marsella.



I. Opening Prayer


Tracey Whitney started the meeting with Opening Prayer at 5:43 p.m.


II. Discussion focused on Open President and Vice President Positions and Review of CKS PTO Bylaws


Tracey Whitney moved to appoint Katie Nunn and Katherine Marsella as Co-Presidents of the CKS PTO for the 2016-2017 school year. Erin Dye and Wayne Braun seconded the appointment. Angela Pholen approved.


Tracey Whitney moved, seconded by Katherine Marsella, to combine Class Parent Coordinator (CPC) and New Family Liaison (NFL) roles and responsibilities. Motion passed unanimously.


CKS PTO Bylaws has been updated to reflect this change.

CKS PTO Board brainstormed for Vice President and Class Parent Coordinator/New Family Liaison nominees.

Meeting adjourned at 6:41 p.m.

Respectfully submitted,

Erin Dye


September 13, 2016 at 5:30 p.m.

Posted by ckspto on October 11, 2016 at 8:55 PM Comments comments (0)

Attending: Angela Pohlen (Principal), Jon Hughes (Advancement Director), Odile Steel (Associate Principal), Katie Nunn (PTO Liaison), Justin Kelley (President), Erin Dye (Secretary), Wayne Braun (Treasurer), Tracey Whitney, Katherine Marsella , and A.J. LeClair

 I. Opening Prayer

Tracey Whitney started the meeting with Opening Prayer at 5:30 p.m.


II. Approval of August 3, 2016 PTO Meeting Minutes

Katie Nunn moved, seconded by Tracey Whitney, to approve the August 3, 2016 meeting minutes. Motion passed unanimously.


III. Treasurer’s Report

Wayne Braun created and explained a new spreadsheet listing the PTO five major events (Golf Tournament, Genevieve, Holiday Extravaganza/ Tree Sale, Cabaret /Silent Auction, and the Spring Challenge/Fun Run). The spreadsheet showed revenue, expense, profits for each event. The spreadsheet also listed Teacher Appreciation Events: Box Tops, Barnes and Noble Book Fair, Harvest Family Hoedown, Popcorn Fridays, and Lake Monster Game.


Wayne created a new method for tracking expenses. The Expense Reimbursement Form will be used for each PTO event and will be submitted by the chair of each event. Deadline for reimbursement will be 14 days after the event.


Wayne also created an Expense Check Request Form. This form will be used when a check is needed for a vendor. Please allow 5 – 7 days to process this request.


Minor adjustments were made to the forms.


Wayne will create a “starter kit” for each PTO Chair. The “starter kit” will contain the Expense Reimbursement Form, Expense Check Request Form, Donation Form, and Tax Exempt Identification. Effective in the fall of 2017 (or beginning the 2017-2018 school year), Christ the King will no longer reimburse tax.


Wayne is working on a way of reporting expenses and revenue categories. Amy Langevin will look into with Sharon Martelle in the financial office.


IV. Public Comment

Back-to-School Night – Tracey Whitney will generate Sign Up Sheets – Volunteers are needed for Popcorn Fridays (2 per Friday, 2 hours), Harvest Family Hoedown (10 people, 4 hour shifts), Christmas Tree Sale (6 people, 4 hour shifts), Cabaret/Silent Auction (open, many needed), Barnes & Noble (2 people, 2 hour shifts from 9:00 a.m. – 9:00 p.m.).


V. Old Business

a. Playdate Update – Tabled to next meeting

b. Back-to-School Barbecue Update– The Back-to-School BBQ was a success. A big thank you to Tara Banks, Event Chair! Thoughts for next year – remember to clean the grill and cook extra food.

c. Discuss Adjusting Finance Procedures

Refer to Agenda Item III Treasurer’s Report

d. Genevieve’s Update – Katherine Marsella distributed Genevieve’s to the classrooms on Friday, September 9.

e. CKS Night – VT Lake Monster’s Game – Tabled to next meeting

f. Golf Tournament Update

A.J. LeClair provided an update as to where he was with donations and prizes. He felt they were on track. Concerns were raised that there were less golfers and prizes. There was also a discussion about volunteers for the event.

g. Chair Events and PTO Representatives

Jon Hughes created a Google Doc to track Event, Chair, Co-Chair, PTO Representative, and Faculty Liaison.

h. Set PTO Meeting Schedule (working /open meetings) – Tabled to next meeting


VI. New Business – Tabled to next meeting

a. Popcorn Fridays

b. Procedure for OPEN Vice President slot

c. Harvest Dinner – scheduled for October 22

d. Poinsettia Review


Meeting adjourned at 7:20 p.m.

Respectfully submitted,

Erin Dye


CKS PTO Meeting

Posted by ckspto on September 25, 2016 at 8:50 AM Comments comments (0)

August 3, 2016 at 5:30 p.m.

Attending: Angela Pohlen (Principal), Monsignor McDermott, Jon Hughes (Advancement Director), Katie Nunn (PTO Liaison), Justin Kelley (President), Erin Dye (Secretary), Wayne Braun (Treasurer), Katherine Marsella , and Mary Ann Lickteig.


I. Opening Prayer

Principal Angela Pohlen started the meeting with Opening Prayer at 5:30 p.m.


II. Accept May and June PTO Meeting Minutes

Katie Nunn moved, seconded by Justin Kelley, to approve May and June 2016 PTO meeting minutes. Motion passed unanimously.


III. Treasurer’s Report

Wayne Braun (new Treasurer) will contact Melissa McFarland (previous Treasurer) to obtain any necessary information for this position (i.e., excel file).

Sharon Martelle, New Parish Financial Service Bookkeeper for CKS and Rice Memorial High School, can be reached at [email protected]


IV. Public Comment



V. Old Business

a. Discuss Playdate – Scheduled for August 10, 2016 from 4:00 p.m. – 6:00 p.m. New Horizons, CKS uniform provider, will be set up in the gymnasium from 1:00 p.m. to 6:00 p.m. Angela Pohlen to send e-mail/voice mail reminder of playdate and upcoming Golf Tournament.

b. Back to School Barbecue – Scheduled for August 29, 2016 from 5:30 p.m. – 7:00 p.m. Tara Banks is chairing the event which includes food, bounce house. Volunteers are needed to help prepare food, set up, and clean up.

c. Lunches for In-Service Days

August 30 – Kountry Kart, approximately 32 people, sandwiches, chips

Back to School Night – Chef Leu’s House

The Swingin’ Pinwheel is an option for future in-service dates. The Swingin’ Pinwheel serves breakfast and lunch.

Christmas Concert – To be determined.

d. Discuss Adjusting Finance Procedures

Katie Nunn would like to provide a breakdown of each event. This item was tabled to the next meeting.

e. Labels for Education Update

Mary Ann Lickteig provided an update on Labels for Education. At 39,532 points, this enabled CKS to purchase $425 in Visa prepaid cards which should arrive soon to Jon Hughes. The remaining balance of 1,200 points may be used to purchase much needed recess equipment.

f. Genevieve’s Update – Katherine Marsella is ready to kick off the Genevieve fundraiser, which usually begins within the first two weeks of school. There will be no assembly for the fundraiser; information will be distributed to the classrooms. Two catalogs will be included in the fundraiser this year: Taste of VT Catalog and main Genevieve Catalog.

g. Golf Tournament Update

Katie Nunn provided an update. Tasks are not complete. Monsignor McDermott recommended contacting Greg Clairmont to assist with sponsors and players. Jon Hughes and Katie Nunn to reach out to past participants.

h. CKS Night at Lake Monsters Update

Justin Kelley provided the board with an update for CKS Night at the Lake Monsters game scheduled for August 14. Gates open at 5:05 p.m. and the game starts at 6:05 p.m. Currently, only 18 tickets have been sold. CKS will not be able to host the 50/50 raffle that evening; however, there will be a silent auction table and an information table about CKS.


VI. New Business

a. Welcome new PTO Board Members

Katie Nunn (PTO Liaison) welcomed the new board members – Justin Kelley (President), Vice President – OPEN, Erin Dye (Secretary), and Wayne Braun (Treasurer).

b. Assign Event Chairs and PTO Representatives


Genevieve Katherine Marsella Erin Dye

Golf Tournament A.J. LeClair Katie Nunn

Harvest Dinner (with Parish) Possible Parish Co-Chair

Christmas Tree Sale

Barnes & Noble Katherine Marsella Justin Kelley

Cabaret/Silent Auction Katie Nunn/Justin Kelley

Spring Challenge Jay Nunn, Shawn Farley Wayne Braun

Father/Daughter Dance

c. Set PTO Meeting Schedule – Justin suggested moving PTO meetings to the second Tuesday of every month from 5:30 - 7:00.


VII. Miscellaneous

a. Notify Parish of every event

b. Jon Hughes mentioned a PTO member would like to separately raise money for a new playground. Initial grant was submitted for $3,000.

c. Erin Dye to update PTO website.

Meeting adjourned at 7:15 p.m.

Respectfully submitted,

Erin Dye


Oct 2015 PTO Meeting Minutes

Posted by ckspto on December 9, 2015 at 2:10 PM Comments comments (0)

CKS PTO Board Meetings


October 14, 2015, 5:30 p.m.       




­­­­­­People in attendance: Katie Nunn (President), Justin Kelley (Vice President), Mary Ann Lickteig (Secretary), Melissa McFarland (Treasurer), Katherine Marsella (Past President/PTO Liasion), Angela Pohlen (Principal), Odile Steel (Associate Principal), Tracey Whitney (Administrative Representative), Jon Hughes (Development Director), Lorin Holmes, Kate Rugg, Alexis Handy, A.J. LeClair, Amy Langevin, Toni Sneddon, Shannon Redmond


Meeting started at 5:44 p.m.


1.  Opening Prayer


2.  Accept September PTO Meeting Minutes —  Katie moved, Tracey seconded. Minutes were accepted.


3.  Treasurer’s Report

a. Melissa McFarland reported that current figures show that the golf tournament made $11,418.80 and Genevieve’s made $7,529. (Golf made $10,117.37 last year; Genevieve’s made $7,034.76.)

b. Katie Nunn pointed out that, at $18,947.80, our first two events account for about 30 percent of our $65,000 goal.


4. Public Comment — None


5. Old Business

a. Golf Tournament Report

1. Jon Hughes reported that profit was about $11,400. The event has about 70 percent profit. Profit comes largely from sponsors. One donated $2,500 and it gets matched by an anonymous donor.

2. At this year’s Sept. 18 event , 20 teams paid; 18 played.

3. Some board members asked if we should consider moving the tournament to June and pairing it with graduation because fall is busy. Jon said that other obligations would prevent him from running a spring tournament. Mary Ann pointed out that spring is also a busy season. Kate Rugg said we would be competing with lots of other spring tournaments. Kate and Toni noted that it may be hard to get volunteers after school is out.

4. Katie said we may want to consider going to The Country Club of Ver

Sept 2015 PTO Meeting Minutes

Posted by ckspto on December 9, 2015 at 2:00 PM Comments comments (0)

CKS PTO Board Meetings


September 2, 2015, 5:30 p.m.       




­­­­­­People in attendance: Katie Nunn (President), Justin Kelley (Vice President), Mary Ann Lickteig (Secretary), Katherine Marsella (Past President/PTO Liason), Angela Pohlen (Principal), Tracey Whitney (Administrative Representative), Jon Hughes (Development Director), Melissa Holzman, Alexis Handy


Meeting started at 5:35 p.m.


1.  Opening Prayer


2.  Accept June PTO Meeting Minutes —  Katie moved, Tracey seconded. Minutes were accepted.


3.  Accept August PTO Meeting Minutes — Katie moved, Tracey seconded. Minutes were accepted.


4. Treasurer’s Report — Tabled while new treasurer Melissa McFarland meets with outgoing treasurer Tara Banks.


5. Public Comment — None


6. Old Business

a. Back to School Barbecue Report — Katie noted that there were lots of leftovers. They typically can be used at the parish picnic, but that was cancelled this year.

b. Teachers’ In-Service Lunch Report — Teachers raved about lunch from Handy’s Lunch. We will order teachers dinner from Chef Leu’s House for the Sept. 3 Back to School Night.

c. Discuss Hoe Down

i. We decided to combine Hoe Down with the Harvest Dinner for several reasons: The two events, on the 75th anniversary calendar, were scheduled three weeks apart. The Oct. 17 Hoe Down falls during a four-day weekend and moving it to Nov. 7 gives us more time to plan. Mary Ann will ask the 75th Anniversary committee if they approve.

ii. Tentative hours for the dinner: 4 p.m. to 8 p.m.

iii. We will try to re-schedule the horse and carriage booked for Oct. 17. He charges $500.

iv. Other possible activities include: a bouncy house, a DJ, a riding bull, jail, and gold digging.

v. We discussed hiring a caterer and supplement with potluck. Possible caterers include Big Fatty’s and CKS parent Mike Williams of Kountry Kart Deli. We will ask if the parish will help cover costs.

vi. It’s not a fund-raiser but we don’t want to lose money. We discussed charging $20 per family (cheaper than Hoe Down) and advertise the cost of admission as “20 and a dish.”

d. Golf Tournament Update

i. Jon reported that the Sept. 18 event has a shotgun start at noon.

ii. As of today, 16 teams are signed up. A full field is 18 teams but the tournament could accommodate 23.

iii. We still need prizes.

iv The main sponsorship is $5,000. The tournament has a new $1,000 sponsor this year.

v. The tournament typically raises between $10,000 and $12,000.

vi. We discussed moving it next year to a place where we a dinner and dance could follow the tournament and serve as a kickoff to our annual campaign.

vii. This year’s five-member planning committee is down to one member, Jon.

e. Genevieve’s Red Barn Fundraiser Update

i. A “jazzed-down” kickoff assembly is scheduled for Friday, Sept. 4.

ii. Genevieve’s will make a donation to the Make-a-Wish Foundation in the school’s name if we get 60 percent participation in the sale.

iv. Incentives include dress-down days, pizza and movies.

v. We discussed earmarking profits for the $15,000 the PTO has pledged toward the new guidance counselor’s salary. Melissa Holzman expressed concern about using a fund-raiser to pay for a staff position. Angela agreed and explained that PTO funds currently go toward the operating budget. Naming a specific beneficiary gives us a more concrete fund-raiser. The goal is for teachers’ salaries to eventually be funded by the Excellence in Education Foundation.

vi. Katherine reported that she had researched a pizza kit fund-raiser and that Swanton, a school with 600 kids, made $945. Genevieve’s brings us between $7,000 and $9,000. We could add pizza kit sales but it wouldn’t be profitable to replace Genevieve’s with pizza kits.

f. PTO Board members sign Conflict of Interest documents per bylaws — Katie, Justin, Mary Ann, Katherine and Tracey signed.


7. New Business

a. Discuss Back to School Night — Katie said that she will get business cards printed with the address of our volunteer web site.


Meeting adjourned at 7:17 p.m.


Aug 2015 PTO Meeting Minutes

Posted by ckspto on December 9, 2015 at 1:50 PM Comments comments (0)

People in attendance: Katie Nunn (President), Justin Kelley (Vice President) Melissa McFarland (Treasurer), Katherine Marsella (Past President/PTO Liasion), Tracey Whitney (Administrative Representative)


1.  Opening Prayer


2.  Accept June PTO Minutes —  Tabled.


3.  Treasurer’s Report — Melissa McFarland — Tabled until Melissa can meet with outgoing Treasurer Tara Banks for transition.


4. Public Comment

a. Between eight and 10 volunteers are needed to clean the kitchen on Aug. 15. Katie Nunn will create a Volunteer Spot for sign ups and Tracey will advertise it on Facebook.


5. Old Business

a. Finalize Event Schedule

i. Tracey will arrange publicizing the summer Playdate via Facebook, e-mail and School Reach. We decided not to serve refreshments.

b. Update event chairs and PTO reps

i. Genevieve’s — Erin Dye has offered to help chair. Katherine Marsella is PTO rep. There was some discussion that some parents don’t like this fund-raiser, which brings in about $7,000. Justin Kelley suggested replacing it with a Zachary’s pizza kit sale, and Katherine will find out what profits pizza kits could be expected to generate. We’ll explore replacing Genevieve’s for next year.

ii. Golf Tournament — A.J. Leclair will chair. Jon Hughes is PTO Rep. Volunteers are needed; Katie will follow up to get specifics.

iii. Christmas Extravaganza — Katie will ask Kate Rugg and Lorin Holmes if they are willing to chair. Katherine will be PTO rep and Tracey will offer administrative support. Justin will review prices from various tree and wreath providers.

iv. Barnes & Noble Book Fair — Justin will chair and Katherine will be PTO rep.

v. Silent Auction — Katie will ask Laura Benner and Bridgette Parascando if they would like to co-chair. Katie will be PTO rep and Tracey will offer administrative support.

vi. Spring Challenge — Jay Nunn and Shawn Farley will co-chair and Mary Ann Lickteig will be PTO rep. Justin offered to chair the barbecue if Tracey Quinn does not. Bringing in Wooden Spoon Bistro’s food truck instead was also discussed.

c. Lake Monsters’ CKS Night Update — Jon Hughes: Tabled.

d. Discuss Hoe Down/fall festival: Mary Ann e-mailed to report that New Hampshire carnival company Miller Amusments did not respond to requests for availability, and the board decided it’s too late to find a carnival for the Oct. 17 event. Amy Langevin has booked a horse and carriage. Justin will see if Dutch Mill can do a pig roast and Katherine will ask a guitar teacher about providing live entertainment.


6. New Business

a. Back to School Barbecue Update — Tara Banks as offered to coordinate the event and Katie will follow up with her.

b. Discuss providing lunch for teachers’ Aug. 25 in-service — Katie will contact Earl Handy about providing an 11:30 a.m. lunch.

c. Golf Tournament Update — See above.

d. Genevieve’s Red Barn Fundraising Update — Katherine Marsella: See above.

e. Plan New Parent Coffee — tabled, as it is not a PTO event.

f. School Board Report — None

g. PTO Board members sign Conflict of Interest documents per Bylaws — Tabled until September.


June 2015 PTO Meeting Minutes

Posted by ckspto on December 9, 2015 at 1:25 PM Comments comments (0)

CKS PTO Board Meetings


June 18, 2015, Noon       




­­­­­­People in attendance: Katherine Marsella (President), Katie Nunn  (Vice President), Mary Ann Lickteig (Secretary), Tara Banks, (Treasurer), Angela Pohlen (Principal), Odile Steel (Associate Principal), Tracey Whitney (Administrative Representative), Jon Hughes (Development Director)

Meeting started at 12:15 p.m.


1.  Opening Prayer


2.  Accept May PTO Minutes —  Katherine Marsella moved to accept; Tracey Whitney seconded; minutes were accepted.


3.  Accept February 2014 minutes, as amended to correct one misspelled name — Katherine moved to accept; Tracey seconded; amended minutes were accepted.


4.  Treasurer’s Report

a.  Tara Banks reported that we have exceeded our budget and may have raised $75,000.

b.  Jon Hughes estimated that Spring Challenge grossed about $25,000. We have an estimated $5,000 in expenses.

c.  Katherine said that we don’t know yet how much the school earned from the fund-raiser at Panera.


5.  Public Comment — None


6.  Old Business

a. Spring Challenge Report

1.  The event raised about $20,000.

2.  Sean Farley and Jay Nunn are likely to chair next year.

b.  Panera Fund Raiser Report — Katherine said we don’t have a number yet.


7.  New Business

a.  Discuss New Family Liaison Program — Odile Steel said that Karen Moynihan and Sarah Murphy are pairing up new families with current families.

b.  Discuss Summer Play dates — We decided to have one play date: Aug. 17 from 3 p.m. to 5 p.m., rain or shine.

c.  Set Preliminary PTO Event Schedule — Tabled

d.  Assign Event Chairs — The list, subject to change:

1.  Golf Tournament — Chair: Sandie Maynard , PTO Rep.: Jon Hughes

2.  Genevieve’s — Chair and PTO Rep.: Katherine Marsella

3.  Christmas Extravaganza — Chairs: Kate Rugg and Lorin Holmes, PTO Rep: Tracey Whitney

4.  Barnes & Noble Book Fair — Chair and PTO Rep.:Justin Kelly

5.  Cabaret/Silent Auction — Chair: None; PTO Rep: Katie Nunn

6. Spring Challenge — Chairs: Sean Farley and Jay Nunn chair, PTO Rep: Mary Ann Lickteig

e.  Discuss Hoe Down/Fall Festival — Mary Ann Lickteig reported that Hoe Down is a 75th anniversary event this fall and the 75th anniversary committee would like to expand it to a fall festival. The group discussed ideas such as taking it off site to Mazza’s or Lang Farm or bringing in a carnival. No decisions were made.

f.  Discuss Pot lucks — The group discussed having four potlucks next year and asking different grade levels to host: early ed., K-2, middle grades and middle school. No dates were set.

g.  School Board Report — No report was given.

h.  Discuss Funding School Counselor (Item added to agenda.)

1.  Angela Pohlen said that she was talking to a prospective school counselor who is familiar with our school. The counselor is willing to work at CKS 2.5 days per week for $21,000 and Angela asked if the PTO board would consider designating a portion of the PTO budget to pay part of the salary. The guidance counselor would be available for individual student and teacher needs as well as for group sessions on topics such as bullying and social media.

2.  PTO money currently goes toward the operating budget. Angela counts on $45,000. She noted that this coming budget will be the first sustainable budget. Prior to this, if the school went over its budget, the church just paid the difference.

3.  Board approved increasing the PTO budget from $50,000 to $65,000 and designating $15,000 for the counselor’s salary.

Meeting adjourned at 2:06 p.m.




May 2015 PTO Meeting Minutes

Posted by ckspto on July 6, 2015 at 1:15 PM Comments comments (0)

CKS PTO Board Meeting


May 13, 2015, 6:30 p.m.     




­­­­­­People in attendance: Katherine Marsella (President), Katie Nunn (Vice President), Mary Ann Lickteig (Secretary), Angela Pohlen (Principal), Odile Steel (Associate Principal), Jon Hughes (Development Director), Amy Langevin, Justin Kelley, Debbie Beer, Alexis Segrue-Handy, Earl Handy, Melissa Holzman, Max Holzman, Mary Farley, Michele Doyle, Toni Sneddon, Lorin Holmes


Meeting started at 6:41 p.m.


1. Opening Prayer


2. Accept April PTO Minutes — Katherine Marsella moved to accept; Katie Nunn seconded; minutes were accepted.


3. Treasurer’s Report/Review of Year’s Events and Budgetary Achievements

a. Katherine reported that, so far this year, PTO events have raised about $54,000 — $4,000 more than our $50,000 budget — with Spring Challenge still to come.

b. The golf tournament brought in about $9,500; the Genevieve’s/Red Barn sale raised about $7,000; Cabaret/Silent Auction had its best year ever, raising $28,500 and the Christmas Extravaganza raised about $3,400. The Barnes & Noble Book Fair raised $4,300 and Popcorn Friday raised $1,074.

c. School and parish administrators are working to align PTO books with those of the parish.


4. Public Comment

a. Mary Farley said that Teacher Appreciation Week was stellar. Angela Pohlen added that events were well-received. Katherine thanked coordinator Toni Sneddon.

b. Later in the meeting, people discussed community building ideas, which include: sub sandwich and board game nights, roller skating in the gym, bingo and concert with dinner in the park.

c. We discussed moving Christmas Extravaganza from Saturday and Sunday to Thursday and Friday evenings. We discussed selling take-and-bake pizzas there.

d. Lorin Holmes suggested a parent appreciation for parents who volunteer more than 150 hours a year. Angela said that administrators hope to do that during Catholic Schools Week next year.


5. New Business

a. State of the School Address

1. Angela reported that, as of Monday, May 11, enrollment for the fall is 243, which is exactly what we have right now. Grades 1, 3 and 5 have waiting lists and Pre-K has just one opening. Last year at this time, enrollment for 2014-15 was 215. Our maximum enrollment is 275 and ideal is 265.

2. Schoolwide initiatives and achievements since 2013 include:

i. New phone system, which has speakers in halls and bathrooms and a 911 system that allows emergency personnel to know which room a call comes from.

ii. New student information system is about to launch. It will streamline updates, improve online grade keeping and provide an online parent directory.

iii. Strategic plan and task forces

iv. Over $65,000 in increased teacher compensation

v. Addition of a school mascot

vi. Uniform additions — plaid options and P.E. uniforms

vii. Student Council-sponsored events

viii. Rebranding — logo and web site

ix. Increased overall AC

x. Tarrant Initiative

xi. Excellence in Education Foundation revitalization

xii. Leadership Team

xiii. Merit Pay

xiv. Classroom grades through 8th grade

xv. Increased art position to full-time

xvi. P.A.L.s program

xvii. Lobby renovation

xviii. Half of the new gym roof is in place and the rest will be finished in June.

xix. CH2 After-school program and director

xx. National junior honor society has been added to middle school.

xxi. Hiring for next year is finished.

b. Introduce candidates for PTO vice president and treasurer — The nomination deadline was extended to May 13. Katherine said that there was one nominee for each position so there will be no election. Justin Kelley, father of a kindergartner, will be vice president and Melissa McFarland, a Bridge parent, will be treasurer.

1. Justin introduced himself and said that he has spent the last 20 years in retail management where he led teams and developed revenue streams. He said he sees PTO as the voice of parents and thinks that the PTO is obligated to make itself available. He would like to get more parents engaged and wants to look for ways to diversify revenue streams to reduced our reliance on parents and alumni.

2. Melissa McFarland was unable to attend the meeting.


6. New Business

a. Spring Challenge Update

1. Money is rolling in; no numbers yet.

2. Entertainment is lined up.

3. T shirts are ordered.

4. Parent Tracey Quinn, who runs the lunch room, will run the barbecue.

b. Art Show-Panera Fund Raiser Update — The events are scheduled for May 21. The Panera on Shelburne Road will give CKS a portion of profits between 4 p.m. and 8 p.m. if customers bring in a flyer. This prompted discussion of other fund-raising opportunities:

1. An Amazon program is being researched.

2. Coupon books

3. Box Tops and the Box Tops program that gives schools money if they use a Box Tops portal to shop at several online stores.

c. Teacher Appreciation Week Report — Covered during Public Comment period.

d. School Board Report — The School Board did not meet this month.


Meeting adjourned at 7:44 p.m.



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