Christ the King-PTO

CKS PTO Board Meetings

MINUTES

June 18, 2015, Noon       

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­­­­­­People in attendance: Katherine Marsella (President), Katie Nunn  (Vice President), Mary Ann Lickteig (Secretary), Tara Banks, (Treasurer), Angela Pohlen (Principal), Odile Steel (Associate Principal), Tracey Whitney (Administrative Representative), Jon Hughes (Development Director)

Meeting started at 12:15 p.m.

1.  Opening Prayer

2.  Accept May PTO Minutes —  Katherine Marsella moved to accept; Tracey Whitney seconded; minutes were accepted.

3.  Accept February 2014 minutes, as amended to correct one misspelled name — Katherine moved to accept; Tracey seconded; amended minutes were accepted.

4.  Treasurer’s Report

a.  Tara Banks reported that we have exceeded our budget and may have raised $75,000.

b.  Jon Hughes estimated that Spring Challenge grossed about $25,000. We have an estimated $5,000 in expenses.

c.  Katherine said that we don’t know yet how much the school earned from the fund-raiser at Panera.

5.  Public Comment — None

6.  Old Business

a. Spring Challenge Report

1.  The event raised about $20,000.

2.  Sean Farley and Jay Nunn are likely to chair next year.

b.  Panera Fund Raiser Report — Katherine said we don’t have a number yet.

7.  New Business

a.  Discuss New Family Liaison Program — Odile Steel said that Karen Moynihan and Sarah Murphy are pairing up new families with current families.

b.  Discuss Summer Play dates — We decided to have one play date: Aug. 17 from 3 p.m. to 5 p.m., rain or shine.

c.  Set Preliminary PTO Event Schedule — Tabled

d.  Assign Event Chairs — The list, subject to change:

1.  Golf Tournament — Chair: Sandie Maynard , PTO Rep.: Jon Hughes

2.  Genevieve’s — Chair and PTO Rep.: Katherine Marsella

3.  Christmas Extravaganza — Chairs: Kate Rugg and Lorin Holmes, PTO Rep: Tracey Whitney

4.  Barnes & Noble Book Fair — Chair and PTO Rep.:Justin Kelly

5.  Cabaret/Silent Auction — Chair: None; PTO Rep: Katie Nunn

6. Spring Challenge — Chairs: Sean Farley and Jay Nunn chair, PTO Rep: Mary Ann Lickteig

e.  Discuss Hoe Down/Fall Festival — Mary Ann Lickteig reported that Hoe Down is a 75th anniversary event this fall and the 75th anniversary committee would like to expand it to a fall festival. The group discussed ideas such as taking it off site to Mazza’s or Lang Farm or bringing in a carnival. No decisions were made.

f.  Discuss Pot lucks — The group discussed having four potlucks next year and asking different grade levels to host: early ed., K-2, middle grades and middle school. No dates were set.

g.  School Board Report — No report was given.

h.  Discuss Funding School Counselor (Item added to agenda.)

1.  Angela Pohlen said that she was talking to a prospective school counselor who is familiar with our school. The counselor is willing to work at CKS 2.5 days per week for $21,000 and Angela asked if the PTO board would consider designating a portion of the PTO budget to pay part of the salary. The guidance counselor would be available for individual student and teacher needs as well as for group sessions on topics such as bullying and social media.

2.  PTO money currently goes toward the operating budget. Angela counts on $45,000. She noted that this coming budget will be the first sustainable budget. Prior to this, if the school went over its budget, the church just paid the difference.

3.  Board approved increasing the PTO budget from $50,000 to $65,000 and designating $15,000 for the counselor’s salary.

Meeting adjourned at 2:06 p.m.