Christ the King-PTO

CKS PTO Board Meetings

MINUTES

September 2, 2015, 5:30 p.m.       

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­­­­­­People in attendance: Katie Nunn (President), Justin Kelley (Vice President), Mary Ann Lickteig (Secretary), Katherine Marsella (Past President/PTO Liason), Angela Pohlen (Principal), Tracey Whitney (Administrative Representative), Jon Hughes (Development Director), Melissa Holzman, Alexis Handy

Meeting started at 5:35 p.m.

1.  Opening Prayer

2.  Accept June PTO Meeting Minutes —  Katie moved, Tracey seconded. Minutes were accepted.

3.  Accept August PTO Meeting Minutes — Katie moved, Tracey seconded. Minutes were accepted.

4. Treasurer’s Report — Tabled while new treasurer Melissa McFarland meets with outgoing treasurer Tara Banks.

5. Public Comment — None

6. Old Business

a. Back to School Barbecue Report — Katie noted that there were lots of leftovers. They typically can be used at the parish picnic, but that was cancelled this year.

b. Teachers’ In-Service Lunch Report — Teachers raved about lunch from Handy’s Lunch. We will order teachers dinner from Chef Leu’s House for the Sept. 3 Back to School Night.

c. Discuss Hoe Down

i. We decided to combine Hoe Down with the Harvest Dinner for several reasons: The two events, on the 75th anniversary calendar, were scheduled three weeks apart. The Oct. 17 Hoe Down falls during a four-day weekend and moving it to Nov. 7 gives us more time to plan. Mary Ann will ask the 75th Anniversary committee if they approve.

ii. Tentative hours for the dinner: 4 p.m. to 8 p.m.

iii. We will try to re-schedule the horse and carriage booked for Oct. 17. He charges $500.

iv. Other possible activities include: a bouncy house, a DJ, a riding bull, jail, and gold digging.

v. We discussed hiring a caterer and supplement with potluck. Possible caterers include Big Fatty’s and CKS parent Mike Williams of Kountry Kart Deli. We will ask if the parish will help cover costs.

vi. It’s not a fund-raiser but we don’t want to lose money. We discussed charging $20 per family (cheaper than Hoe Down) and advertise the cost of admission as “20 and a dish.”

d. Golf Tournament Update

i. Jon reported that the Sept. 18 event has a shotgun start at noon.

ii. As of today, 16 teams are signed up. A full field is 18 teams but the tournament could accommodate 23.

iii. We still need prizes.

iv The main sponsorship is $5,000. The tournament has a new $1,000 sponsor this year.

v. The tournament typically raises between $10,000 and $12,000.

vi. We discussed moving it next year to a place where we a dinner and dance could follow the tournament and serve as a kickoff to our annual campaign.

vii. This year’s five-member planning committee is down to one member, Jon.

e. Genevieve’s Red Barn Fundraiser Update

i. A “jazzed-down” kickoff assembly is scheduled for Friday, Sept. 4.

ii. Genevieve’s will make a donation to the Make-a-Wish Foundation in the school’s name if we get 60 percent participation in the sale.

iv. Incentives include dress-down days, pizza and movies.

v. We discussed earmarking profits for the $15,000 the PTO has pledged toward the new guidance counselor’s salary. Melissa Holzman expressed concern about using a fund-raiser to pay for a staff position. Angela agreed and explained that PTO funds currently go toward the operating budget. Naming a specific beneficiary gives us a more concrete fund-raiser. The goal is for teachers’ salaries to eventually be funded by the Excellence in Education Foundation.

vi. Katherine reported that she had researched a pizza kit fund-raiser and that Swanton, a school with 600 kids, made $945. Genevieve’s brings us between $7,000 and $9,000. We could add pizza kit sales but it wouldn’t be profitable to replace Genevieve’s with pizza kits.

f. PTO Board members sign Conflict of Interest documents per bylaws — Katie, Justin, Mary Ann, Katherine and Tracey signed.

7. New Business

a. Discuss Back to School Night — Katie said that she will get business cards printed with the address of our volunteer web site.

Meeting adjourned at 7:17 p.m.